Back to Jobs search

Long-Term Care Processing/Enforcement Administrative Assistant

State of Indiana • Indianapolis, IN • 3h ago

Date Posted: Oct 28, 2026

Requisition ID: 486137

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana State Department of Health (IDOH):

The Indiana Department of Health's mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:

This position provides both administrative and clerical support for Licensing, Enforcement, & Survey Processing for Long Term Care and the ICF/IID programs. It is primarily responsible for tracking survey data and forms, and ensuring data is entered timely and accurately into the federal databases in order to meet federal performance standards. Responsible for scanning all public and confidential records for the Licensing, Enforcement, & Survey Processing areas. Serves as a backup for other administrative assistants as needed.

Salary:

The salary for this position traditionally starts at $31,668.00 but may be commensurate with education and work experience. Use our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/0) to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

Provides a wide range of administrative assistance to a department or division of a state agency.

Acts as liaison between program or department administration, state agencies, and interested parties.

Provides routine policy interpretation and related decisions to interested parties.

Researches and prepares various reports for supervisor.

Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.

Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.

Provides technical guidance and composes manuals for agency personnel.

Coordinates clerical and administrative functions.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

General knowledge of office administrative functions, theories, and principles.

Working knowledge of research techniques and report composition.

Working knowledge of functions of other departments and agencies and their impact on the department.

Effective written and verbal communication skills.

Attention to detail and proofreading skills.

Organizational skills with the ability to prioritize tasks effectively and multitask.

Ability to use Microsoft Office Suite (Word, Excel, Outlook).

Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.

Ability to coordinate the work of the section staff.

Ability to maintain cooperative work relationships.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.

Similar Jobs

Operator - Materials Management - IAPI

Lilly • Indianapolis, IN • 41min ago

Management & Administrative

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headqua...

41min ago

Go to Apply

Federal Sales Account Manager

Trellix • Indianapolis, IN • 2h ago

Management & Administrative

US, Virginia, Reston Remote United States Full time JR0038089 Job Title: Federal Sales Account Manager About Trellix Trellix is a global cybersecurity leader helping organizations build cyber resilience for the AI era. C...

2h ago

Go to Apply

Administrative Assistant

State of Indiana • Indianapolis, IN • 4h ago

Management & Administrative

Administrative Assistant Date Posted: Oct 28, 2026 Requisition ID: 486156 Location: Indianapolis, IN, US, 46241 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers...

4h ago

Go to Apply

Administrative Assistant

Kimley-Horn • Indianapolis, IN • 4h ago

Management & Administrative

Overview Join one of Fortune Magazine's "100 Best Companies to Work For"! Kimley-Horn is seeking a Human Resources Assistant for our dynamic regional HR team. You will play a crucial role in supporting our regional HR te...

4h ago

Go to Apply

Lead, Conditions Management Marketing

Humana • Indianapolis, IN • 4h ago

Management & Administrative

Become a part of our caring community The CRM Marketing Lead (Pod Lead) for Conditions Management Marketing serves as the operational leader of an assigned marketing pod, translating journey strategies into high-quality,...

4h ago

Go to Apply

Administrative Support

Aston Carter • Indianapolis, IN • 13h ago

Management & Administrative

Job Title: Administrative Support / Customer Service RepresentativeJob Description This onsite Administrative Support / Customer Service Representative role provides frontline support to customers at an auction yard offi...

13h ago

Go to Apply

Software Engineering Program Manager

EDB • Indianapolis, IN • 1d ago

Management & Administrative

A Little About Us EDB provides a data and AI platform that enables organizations to harness the full power of Postgres for transactional, analytical, and AI workloads across any cloud, anywhere. EDB empowers enterprises...

1d ago

Go to Apply

(USA) Operations Manager (Non-Complex)

Walmart • Fishers, IN • 1d ago

Management & Administrative

Position Summary... What you'll do... Initiates directs and participates in community outreach programs by encouraging and supporting associates and managers in serving as goodmembers of the community establishing and ma...

1d ago

Go to Apply

Public Service - State Government Consulting Senior Manager - Transformation Lead

Accenture • Carmel, IN • 1d ago

Management & Administrative

Accenture helps the world's leading enterprises reinvent by building their digital core and unleashing the power of AI to create value at speed for organizations across industries. Our strategy is to be the reinvention p...

1d ago

Go to Apply

Field Service Technician

GovCIO • Indianapolis, IN • 1d ago

Management & Administrative

United States Secret Flexible for occasional remote work IT Infrastructure & Network Engineering & Operations Overview GovCIO is currently hiring for a Field Support Technician to provide remote and on-site techn...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)