Administrative Assistant

Robert Half • Ellicott City, MD • 8h ago

Description We are looking for an Administrative Assistant to join a civil engineering project management firm in Ellicott City, Maryland on a Contract basis. This onsite role supports daily office operations while helping leadership stay organized, keeping documentation current, and ensuring time-sensitive administrative items are handled accurately. The position is well suited for someone who thrives in a structured, fast-moving environment and can manage multiple responsibilities with professionalism and strong attention to detail.

Responsibilities:

Support senior leaders with scheduling, follow-up, document preparation, and completion of day-to-day administrative priorities.

Coordinate communication among team members across multiple office locations using Microsoft Teams, Outlook, and other business tools.

Maintain accurate records for licenses, monitor renewal timelines, and help ensure required compliance actions are completed on time.

Track continuing education obligations, organize related documentation, and follow up with staff regarding course and exam completion.

Keep employee files, administrative logs, and compliance records updated with a high level of accuracy and confidentiality.

Assist with office operations by helping manage vendor communication, workplace needs, supplies, fleet-related administration, and facility support tasks.

Monitor badge and access credentials, identify upcoming expirations, and coordinate renewals or updates as needed.

Create and maintain tracking methods for recurring assignments, deadlines, and administrative processes to support consistent follow-through. Requirements - Proven experience in administrative support, office coordination, project coordination, or a related business support role.

Strong organizational skills with the ability to manage multiple deadlines and maintain careful attention to detail.

Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Microsoft Teams.

Effective written and verbal communication skills for working with leadership, employees, and external contacts.

Ability to work independently, take initiative, and follow through on assignments after initial training.

Strong attention to detail and sound judgment when handling sensitive records and confidential information.

Comfortable working in an onsite office environment in Ellicott City, Maryland.

Experience with data entry, reception support, inbound call handling, or general office administration is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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