Administrative Assistant Intermediate
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Provost Office seeks to hire an Administrative Assistant Intermediate to support the Office of the Provost as the first point of contact for the office and support to the Associate Provosts and Executive Assistant to the Provost.
Responsibilities*
Responsibilities will include, but may not be limited to: (percentages are approximate)
Administration ? 50%
Manage the calendar of appointments for the Associate Provosts, Vice Provosts, Dean of Students, and others as needed
Make arrangements for travel needs for the Associate Provosts and others as needed and manage expense reports In partnership with the office team, help develop and implement needed processes and procedures for effective daily and annual operations for Office of the Provost
Serve as HR liaison for the office, supporting the recruitment and hiring process specifically (eRecruit)
Support procurement processes within the office (ePro requisitions)
Order supplies, answer phones, troubleshoot office machines, etc.
Onboard new employees and manage the termination / retirement checklist
Manage the PAR process, the MOU / agreements process and the key policy /spreadsheet
Events Management - 30%
With strategic direction from the Executive Assistant to the Provost, plan, coordinate and support the implementation of events hosted by the Office of the Provost
Manage all logistics, catering, communications and related arrangements
Others as required
Specifically, serve as coordinator for:
Honors Convocation annual event
Medallion Receptions
Faculty Awards Ceremony
Campus-wide Higher Learning Commission (HLC) assurance monitoring visit (under direction of Associate Provost), including coordination of meetings, communications, preparation of materials and management of logistics
Communication ? 10%
Review incoming mail for urgency and facilitate action on part of the Associate Provosts and Chief of Staff
Screen incoming external and internal phone calls for Office of the Provost; manage appropriately
Act as a point of contact for external vendors and manage meeting schedules, etc.
Edit website for the Office of the Provost as needed
Represent the Office of the Provost and support critical communication with the campus community with the interpretation of university policies, procedures, and guidelines as it relates to academic affairs
Meeting Management & Administrative Support? 10%
Track and prepare agendas for various meetings and arrange for guests as needed
Take minutes and update website pages as needed in relation to meetings
Organize and distribute materials in preparation for meetings and in response to meetings as needed
Meet with the co-chairs weekly.
Other duties as assigned
Required Qualifications*
Three to five years of administrative management experience
Excellent written and verbal communication skills
High level of professionalism
Excellent organizational skills
Proficiency in Word, Excel, and PowerPoint
Ability to communicate effectively and work with different kinds of constituencies
Ability to work both independently and as a part of a team
Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people
Desired Qualifications*
Bachelors degree
Five or more years of related work experience; experience in higher education preferred
Experience of events coordination and support
Experience with Marketsite+ Experience with Google
Experience with Smartsheets
Why Work at U-M Dearborn?
The University of Michigan-Dearborn is a vibrant and diverse community, centrally located within one of America's largest business regions. The area provides a variety of urban, suburban, and rural environments within a reasonable commute, including Detroit, its suburbs, and Ann Arbor.
In addition to a career filled with purpose and opportunity, the University of Michigan-Dearborn offers a comprehensive benefits package, effective on your first day to help you and your family stay well, and plan for a secure future.
Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service
Many choices for comprehensive health insurance, along with prescription drug plan
Life Insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellnesswebpage (https://hr.umich.edu/benefits-wellness/benefits-enrollment/benefits-enrollment-eligibility/benefits-eligibility) .
Additional UM-Dearborn benefits include:
Employees may be eligible for tuition reimbursement. Learn more about the tuition reimbursementpolicy (https://hr.umich.edu/working-u-m/my-employment/staff-handbook/tuition-support-program) .
Eligible UM-Dearborn dependents may receive a 50% tuition and fees scholarship towards undergraduate courses. Learn more about the Dependent Tuition Scholarship from the Office of Financial Aid & Scholarshipswebpage (https://umdearborn.edu/one-stop/financial-aid/@types-aid/scholarships/um-dearborn-dependent-tuition-scholarship) .
No charge for all faculty and staff parking permits. Learn more from the Parking Transportationwebpage (https://umdearborn.edu/about-um-dearborn/visit-campus/parking-and-transportation/facultystaff-permit-parking) .
Information about our mission, values and leadership can be found at: https://umdearborn.edu/about-um-dearborn/mission
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
Candidates must be able to be lawfully employed in the United States; sponsorship to obtain such status is not available at this time.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
284904
Working Title
Administrative Assistant Intermediate
Job Title
Administrative Assistant Inter
Work Location
Dearborn Campus
Dearborn, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Dbn Off Acad Affairs
Department
Dbn Office of the Provost
Posting Begin/End Date
10/26/2026 - 11/09/2026
Salary
$41,000.00 - $48,000.00
Career Interest
Administration
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