Administrative Assistant

Robert Half • Philadelphia, PA • 4h ago

Description

We are looking for a detail-oriented Administrative Assistant to provide support and work in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage document handling, data accuracy, and day-to-day administrative coordination in a fast-paced office setting. The ideal Administrative Assistant candidate will help maintain organized records, support staff with clerical functions, and ensure sensitive information is handled with care.

What you get to do every single day:

Process paper and electronic documents by scanning, uploading, and verifying files for accuracy and completeness.

Enter, update, and maintain data in internal systems while ensuring records remain current and reliable.

Organize departmental files and documentation so materials can be retrieved quickly and efficiently when needed.

Gather and sort correspondence, receipts, forms, and related paperwork using clear labeling and consistent recordkeeping practices.

Safeguard confidential information by following established security standards for records and administrative materials.

Provide general administrative support, including preparing routine documents, assisting with clerical tasks, and responding to office needs.

Track client, owner, and transaction-related records to help maintain accurate and accessible documentation.

Assist with additional administrative assignments and special projects as directed by management.

Requirements

Other requirements for the Administrative Assistant position include and are not limited to:

High school diploma and at least three years of administrative support experience, or an equivalent combination of education and relevant work history.

Working knowledge of office administration practices, records management methods, and standard clerical procedures.

Ability to prepare correspondence and other business documents with strong attention to grammar, spelling, and accuracy.

Experience maintaining filing systems and handling both physical and digital records in an organized manner.

Proficiency with common office technology and software, including document scanning and data entry tools.

Strong communication skills with the ability to interact professionally with coworkers, clients, and the public.

Ability to manage multiple tasks, meet deadlines, and remain effective in a busy administrative environment.

Familiarity with tools such as Adobe Acrobat, inbound call handling systems, and general clerical support applications is preferred.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013531868

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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