Take Flight with Your Administrative Expertise!
Administrative Assistant | Aviation Industry
PDS Tech Commercial is partnering with a leading aerospace and defense innovator to find an exceptional Administrative Assistant in San Diego, CA.
Location: San Diego, CA 92121
Schedule: Monday-Friday | First Shift | 9x80 Schedule
Pay Rate: $45.00 per hour
Job Type: Full-Time | 12-Month Contract
Are you a highly organized professional who thrives in a fast-paced environment and enjoys being the backbone of a leadership team? This is your chance to support industry-leading aviation programs that are shaping the future of aerospace innovation. As an Administrative Assistant, you'll play a critical role in keeping operations running smoothly, supporting leadership teams, coordinating major events, and ensuring seamless communication across the organization.
What You'll Do
As a trusted partner to key leadership members, you will:
Manage high-volume executive calendars, coordinate recurring meetings, and resolve scheduling conflicts while handling urgent requests with professionalism and efficiency.
Support weekly, monthly, quarterly, and ad hoc reporting and presentation needs by gathering data, preparing documentation, scheduling reviews, and ensuring timely submissions.
Coordinate domestic and international travel arrangements and process expense reports accurately and efficiently.
Attend operational and business staff meetings, prepare agendas, document action items, and follow up on deliverables.
Lead planning and execution for large-scale quarterly all-hands meetings supporting 500+ employees, including presentation preparation, logistics coordination, and event management.
Partner with executive administrative teams on calendar planning and business deliverables.
Review, edit, and distribute internal communications and announcements.
Coordinate customer meetings, executive visits, VIP events, and facility tours.
Arrange on-site and off-site meetings, conference room scheduling, catering services, and new hire welcome events.
Serve as a resource for employee requests, ensuring prompt support and guidance.
Manage special projects and provide administrative backup support as needed.
What We're Looking For
Required Qualifications
High School Diploma or equivalent.
5+ years of experience as a Senior Administrative Assistant or Executive Assistant supporting managers, directors, or senior leadership.
Strong interpersonal, communication, and organizational skills.
Proven ability to manage multiple priorities and deadlines simultaneously.
Intermediate to advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Demonstrated ability to exercise sound judgment, discretion, and professionalism.
Preferred Qualifications
Exceptional multitasking skills with the ability to manage competing priorities positively and effectively.
Experience supporting leaders and teams across multiple time zones.
Strong proofreading, editing, and document preparation capabilities.
Experience coordinating large meetings, events, and executive-level communications.
Ability to work independently while maintaining strong collaboration across teams.
Why Join Us?
At PDS Tech Commercial, we connect talented professionals with opportunities that make a real impact. In this role, you'll support groundbreaking aviation and aerospace initiatives while working alongside innovative leaders who are shaping the future of flight.
Benefits of Joining Through PDS Tech Commercial
Competitive pay at $45.00 per hour
Opportunity to work with a premier aerospace and defense organization
Exposure to high-visibility projects and executive leadership teams
Professional growth in a dynamic, technology-driven environment
Collaborative culture that values innovation, excellence, and teamwork
Gain experience supporting programs that advance aerospace innovation on a global scale
Ready to Elevate Your Career?
If you're a proactive, detail-oriented administrative professional who excels in a fast-moving environment and enjoys making an impact behind the scenes, we want to hear from you.
Apply today and help keep the future of aviation moving forward. Your next great opportunity starts here with PDS Tech Commercial!
This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.
Pay Details: $45.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
