Job Title: Administrative/Executive Assistant
Job Description
The Administrative/Executive Assistant provides high-level administrative support to the Operations Manager and a broader operational leadership team. This role enhances organizational efficiency by managing complex calendars, coordinating meetings and travel, supporting reporting and data management, and ensuring that operational priorities are executed effectively. The position offers significant visibility to leadership, exposure to core operational processes, and the opportunity to make a meaningful impact on daily business performance.
Responsibilities
Provide comprehensive administrative support to the Operations Manager and the operational leadership team.
Coordinate complex calendars for multiple leaders, including scheduling, rescheduling, and prioritizing meetings and appointments.
Plan and organize domestic and international travel arrangements, including itineraries, transportation, accommodations, and related logistics.
Prepare and facilitate meetings by organizing materials, managing logistics, capturing detailed notes, and tracking follow-up actions to completion.
Manage communications and serve as a liaison between leaders, employees, and stakeholders to ensure timely and accurate information flow.
Maintain records, documents, reports, and business data with a high level of accuracy and organization.
Support reporting activities by compiling information, preparing summaries, and assisting with data management processes.
Assist with special projects and operational initiatives as assigned, contributing to planning, coordination, and execution.
Ensure administrative processes are executed efficiently and consistently to support daily operational needs.
Support daily activities such as managing calendars, scheduling meetings, coordinating travel, preparing meeting materials, and facilitating meeting logistics.
Communicate regularly with team members, business partners, and leadership to support ongoing business activities and priorities.
Assist in prioritizing and tracking operational tasks and projects to help leadership remain focused on critical initiatives.
Essential Skills
Bachelor's degree and 5+ years of executive or senior-level administrative support experience, OR an Associate's degree and 7+ years of related administrative support experience.
Strong experience managing calendars, meetings, and travel arrangements for senior leaders.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated experience with reporting, documentation, and data management.
Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines.
Excellent verbal and written communication skills for interacting with leadership, team members, and business partners.
High level of attention to detail and accuracy in handling documents, data, and communications.
Demonstrated problem-solving ability and sound judgment in a fast-paced environment.
Proven experience providing executive support in a professional office setting.
Additional Skills & Qualifications
Experience in administrative support and office management in an operations-focused environment.
Experience in executive support, including handling confidential information with discretion.
Strong customer service orientation when interacting with internal and external stakeholders.
Proficiency in calendar management and complex scheduling for multiple leaders.
Experience with data entry and maintaining organized records and documentation.
Ability to work collaboratively across teams and build strong working relationships.
Comfort with adapting to changing priorities and supporting special projects and operational initiatives.
Work Environment
This role operates in a professional office environment, providing primary support to the Operations Manager and shared support to six additional leaders. The position involves frequent interaction with the operations team and regular collaboration with leadership, creating a highly visible and impactful role. The setting is highly collaborative and team-oriented, with daily use of Microsoft Office tools and standard office technologies to support communication, scheduling, reporting, and documentation.
Job Type & Location
This is a Contract position based out of East Peoria, IL.
Pay and Benefits
The pay range for this position is $24.00 - $25.50/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of East Peoria, IL.
Application Deadline
This position is anticipated to close on Nov 2, 2026.
Workplace Type
This is a fully onsite position in East Peoria,IL.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
