Administrative Assistant

Robert Half • San Diego, CA • 2h ago

Description

We are seeking a highly organized, proactive, and service-oriented Administrative Assistant to support the daily operations of a mission-driven nonprofit organization. This individual will play an important role in keeping office operations running smoothly, providing administrative support to staff and leadership, and helping ensure a positive experience for clients, community members, and external partners. The ideal candidate is dependable, detail-oriented, and passionate about supporting an organization that makes a meaningful impact in the community.

Key Responsibilities

Provide day-to-day administrative support to staff and leadership, including scheduling, correspondence, document preparation, and recordkeeping.

Answer incoming calls and emails, greet visitors, and direct inquiries to the appropriate team members.

Maintain organized electronic and physical filing systems, databases, and confidential records.

Coordinate meetings, appointments, calendars, and internal events.

Assist with preparing reports, presentations, spreadsheets, and other organizational documents.

Support data entry, document tracking, and general office management tasks.

Monitor office supplies and coordinate orders, equipment needs, and vendor communications.

Assist with organizing community events, outreach activities, and other nonprofit programs as needed.

Provide professional and compassionate customer service to clients, community members, donors, and external partners.

Handle sensitive information with discretion and maintain confidentiality.

Collaborate with team members on special projects and additional administrative needs.

Requirements

Qualifications

1-3+ years of administrative, office coordination, or customer service experience.

Previous experience working in a nonprofit, community-based organization, or mission-driven environment is a plus.

Strong organizational skills and attention to detail, with the ability to manage multiple priorities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office, including Outlook, Word, and Excel.

Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Strong interpersonal skills and a professional, approachable demeanor.

A proactive, team-oriented mindset and willingness to assist wherever needed.

A genuine interest in supporting an organization dedicated to serving the community.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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