Receptionist

Robert Half • Los Angeles, CA • 3h ago

Description We are looking for an experienced Receptionist to support a detail-oriented office environment. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming first impression while keeping daily front-desk operations organized and efficient. The role combines visitor coordination, scheduling support, and administrative assistance in a fast-moving setting where discretion and strong service skills are essential.

Responsibilities:

Welcome guests and clients with a courteous, detail-oriented approach and coordinate notifications to internal staff upon arrival.

Manage incoming calls and direct inquiries to the appropriate manager, department, or contact based on business needs.

Schedule meeting spaces, visitor offices, and related services through calendars and reservation systems to support smooth daily operations.

Help resolve room availability or resource conflicts by identifying practical alternatives and coordinating with relevant parties.

Arrange food and beverage orders for meetings and events while confirming accuracy, timing, and delivery requirements.

Provide administrative support such as processing expense-related tasks, assisting with assigned projects, and maintaining organized records.

Issue and track visitor access cards and parking validations while keeping required logs current and accurate.

Handle confidential information and sensitive documents with a high level of care. Requirements - High school diploma or equivalent required; additional education or comparable relevant experience is a plus.

At least 1 year of experience in a reception, switchboard, or administrative support role, preferably within a corporate, legal, or banking setting.

Demonstrated ability to deliver strong customer service and create a positive experience for visitors, clients, and employees.

Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, along with general office and workflow tools.

Comfortable learning business operations and internal contacts in order to route calls and assist guests effectively.

Able to manage multiple priorities, stay organized under pressure, and meet deadlines with accuracy and attention to detail.

Capable of working independently as well as collaboratively in a fast-paced team environment with diverse stakeholders.

Trusted to exercise sound judgment, protect confidential information, and determine when issues should be resolved directly or escalated.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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