Administrative Assistant

Robert Half • Charlottesville, VA • 6d ago

Description We are looking for an Administrative Assistant to support a fast-paced intake function in Charlottesville, Virginia. This contract-to-permanent opportunity is ideal for someone who excels at organizing information, coordinating communication, and delivering a high level of service to both clients and internal stakeholders. The person in this role will help move potential matters through the intake process efficiently, ensuring attorneys receive complete and accurate information needed for timely review. Success in this position requires strong judgment, effective communication, and the ability to manage multiple priorities with care and professionalism.

Responsibilities:

Evaluate incoming inquiries, gather relevant background details, and collect supporting records so attorneys can assess potential matters efficiently.

Examine submitted documents for completeness and relevance before forwarding materials for legal review.

Maintain consistent communication with prospective clients by requesting outstanding information and providing timely updates on next steps.

Coordinate and schedule conversations between attorneys and prospective clients to support an organized intake workflow.

Prepare engagement-related documents, including contracts and amendments, with a high degree of accuracy and attention to detail.

Draft notices, correspondence, and other intake-related documentation as needed to support case opening activities.

Send follow-up communications, including courtesy or closure letters, when the firm is unable to move forward with a matter.

Provide responsive service to clients, attorneys, and colleagues while tracking deadlines and ensuring intake tasks are completed promptly.

Enter, organize, and maintain case-related information in office systems and use standard business software to manage documents, scanning, and research tasks. Requirements - Experience in administrative support, intake coordination, receptionist duties, or a similar office-based role.

Strong ability to manage inbound calls, gather accurate information, and enter data with a high level of precision.

Excellent written and verbal communication skills, including the ability to prepare clear, well-structured correspondence.

Demonstrated attention to detail, sound organizational skills, and the ability to work independently under multiple deadlines.

Proficiency with Microsoft Office applications and comfort learning new databases, document tools, and office technology.

Ability to handle sensitive information and interact with clients and team members in a courteous, service-focused manner.

Strong collaboration skills and the flexibility to adapt communication style to different audiences and situations. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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