Admin Assistant HR

ManpowerGroup • Sterling, IL • 12h ago

Ready to Take Your HR Career to the Next Level?

Human Resources Administrator | $24.00 per Hour

Be the heartbeat of our HR team! We're looking for an experienced HR professional who thrives in a fast-paced environment, loves supporting employees, and enjoys making an impact across recruiting, onboarding, HR operations, and employee programs. If you're organized, people-focused, and passionate about creating a great employee experience, we want to meet you.

Position Summary

We are seeking a detail-oriented and customer-focused Human Resources Administrator to support the day-to-day operations of our Human Resources department. This role serves as a primary point of contact for employees, managers, applicants, and visitors while providing administrative and operational support across multiple HR functions.

The Human Resources Administrator plays a key role in maintaining employee records, administering HR programs, supporting recruitment and onboarding activities, and ensuring accurate and compliant HR processes throughout the employee lifecycle. The ideal candidate will have strong organizational skills, a passion for employee service, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

HR Operations & Employee Support

Serve as a first point of contact for employee and manager HR inquiries.

Provide guidance on HR policies, procedures, and programs.

Support employee lifecycle activities including hiring, onboarding, transfers, promotions, and separations.

Prepare HR correspondence, employment documentation, and standard forms.

Deliver exceptional customer service while maintaining confidentiality.

HRIS & Data Management

Maintain accurate employee records within the HRIS.

Process personnel transactions and employee data updates.

Conduct regular audits to ensure data accuracy and compliance.

Generate reports, dashboards, and HR metrics.

Maintain electronic and physical personnel files.

Recruitment & Onboarding

Coordinate hourly recruiting activities, including:

Job postings

Applicant tracking

Interview scheduling

Background checks

Reference checks

Drug screenings

Employment documentation

Assist with new hire onboarding, orientation scheduling, paperwork, and system access.

Ensure compliance with applicable employment laws and regulations.

HR Program Administration

Administer employee programs such as recognition initiatives, attendance incentives, and tuition reimbursement.

Coordinate employee events, wellness initiatives, service awards, and company-sponsored activities.

Maintain program records and supporting documentation.

Administrative & Systems Support

Manage employee badge and facility access processes.

Maintain access system records, schedules, and permissions.

Coordinate badge inventory and department supplies.

Support audits and compliance reviews.

Participate in continuous improvement initiatives to enhance HR operations and service delivery.

Qualifications

Required

Associate's degree in Human Resources, Business Administration, or a related field.

3-5 years of Human Resources Administration, HR Operations, or HR Coordinator experience.

Working knowledge of HR practices, policies, procedures, and employment regulations.

Experience with HRIS systems and employee data management.

Strong organizational, planning, and time management skills.

Excellent interpersonal, customer service, written, and verbal communication skills.

Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).

Strong attention to detail and ability to maintain confidentiality.

Preferred

Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience supporting recruiting, onboarding, and HR programs in a manufacturing or fast-paced operational environment.

What You'll Bring

Ability to manage multiple priorities and meet deadlines.

Strong analytical and problem-solving skills.

Sound judgment and discretion when handling sensitive information.

Ability to work independently while collaborating effectively across departments.

Commitment to teamwork, continuous improvement, and operational excellence.

Why Join Us?

This is an excellent opportunity for an experienced HR professional who enjoys a variety of responsibilities and thrives in a people-focused environment. You will play an important role in supporting employees, maintaining HR processes, and contributing to a positive workplace culture.

Apply today to become a valued member of our Human Resources team.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

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