Pay Rate
$70,304 per year
Telecommute Status
Hybrid
How many days a week at a regular work location?
2 days onsite
Announcement
PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:
Job Description
PRIDE Industries
Job Description
Job: Contract Specialist
Job Code: M99 - PR-Contract Specialist
HR Title Group: Federal Contracts (Facilities)
Salary Grade: E13
FLSA Status: Exempt
Approval Date: February 2025
SUPERVISES:
There are no direct reports with this position.
POSITION SUMMARY:
Under limited supervision, the Contact Specialist is responsible for the procurement of materials and services; sub-contractors to support performance of contract maintenance, repair and construction tasks; and subcontracted activities. Employees in this job class are responsible for the entire lifecycle of the purchase orders and subcontracts including defining the requirements, researching opportunities, negotiating with sources, writing subcontract requirements, awarding approved subcontracts, and closeout when the purchase orders and subcontract terms are completed. This job class requires knowledge of contract requirements including the FAR and applicable local, state and Federal labor requirements, as well as company policies.
TYPICAL DUTIES:
*Processes purchase orders for material procurements and acquisition of services in support of subcontracted requirements. Follows established procedures and policies to contact vendors/subcontractors, obtain price quotes and proposals, qualify vendors and contractors, negotiate costs, place orders and expedite or escalate orders when needed. Enters order information into procurement system and updates information on open orders.
*Tracks status, receipt of goods or project performance of open purchase orders and works directly with vendors and subcontractors to resolve issues and obtain status updates and supports the approval process for final payment of invoices.
*Corresponds with internal and external customers regarding the status of purchase orders and subcontracts, and responds to emails and voicemails regarding confirmations, problems, issues, and notices. Provides accurate information, resolves problems, or routes to appropriate approval personnel.
*Works with Operations and Accounting Department staff to resolve issues involving scope of work, change orders, acceptance or completion documents, receipts, purchase order documents, coding of invoices and resolving invoices discrepancies.
*Creates, updates, and produces a variety of activity and status reports for internal and external customers regarding invoices, purchase orders, subcontract status and schedules to include a weekly materials estimate and monthly accruals report.
*Reviews contractor reports, deliverables, and all certified payroll requirements.
*Looks-up or searches for information using ERP or order tracking system and records or prints-out information for further action. Utilizes ERP Inventory system to replenish stock items based on min/max levels.
*Participates in departmental and client meetings to coordinate efforts and resolution for budget, timelines, and project priority.
*Qualifies vendors/subcontractors; processes all documents to produce a Master Subcontractor Agreement for Subcontractors.
Performs other duties and special projects as assigned.
*Denotes Essential Job Function
MINIMUM QUALIFICATIONS:
Five or more years of experience in purchasing and construction contracts industry;
Strong negotiation skills;
Knowledge of regulatory guidelines, particularly provisions of the Federal Acquisition Regulations (FARs);
Knowledgeable on use of "SAM", "Dun and Bradstreet" and requirements for properly categorizing Small Businesses to support Subcontracting Plan Goals;
Ability to communicate effectively both orally and in writing; to make presentations and respond to inquiries by management, team, vendors and/or customers;
Human relation skills to build effective relationships with team and internal customers;
Intermediate to advanced computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
Knowledge of business English including vocabulary, spelling, and correct grammatical usage and punctuation;
Mathematical skills to include the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations;
Ability to establish priorities and solve a wide range of business problems;
Demonstrated customer service, common sense, problem solving and analytical skills;
Flexibility to respond to changing work priorities and handle numerous projects at the same time.
EDUCATION REQUIREMENTS:
Bachelors in Business Administration or related field
A comparable combination of formal education and work experience will be considered.
CERTIFICATES OR LICENSES REQUIRED:
The following licenses or certificates may be required depending on local, state and/or contract requirements:
Fed Security Clearance
PHYSICAL REQUIREMENTS:
Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:
Viewing computer screen/monitor
Utilizing keyboard
Answering phone/making calls
WORK ENVIRONMENT:
Work is performed in a normal office environment with limited privacy and some exposure to background noise.
DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.
At PRIDE, we make a difference in the lives of many, one job at a time.
How to Apply
Ready to make an impact?
Join an organization where business meets purpose and every role contributes to a greater mission. Apply today at PRIDE Careers (https://www.prideindustries.com/work-with-pride/careers) and be part of something meaningful.
Learn more about who we are and what we stand for at www.prideindustries.com .
PRIDE Industries is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.
Thank you for considering a career with us-we look forward to connecting with you!
Software Powered by ICIMS
Pay Rate $70,304 per year
Job ID 2026-20586
Type Full Time Regular
Location US-CA-Roseville
Additional Information By applying for this job, you acknowledge that the position may require access to, or involvement with, defense-related articles, services, and technical data subject to the International Traffic in Arms Regulations (ITAR). You understand that compliance with ITAR regulations is a condition of employment and that you may be required to obtain the necessary authorization for access to ITAR-controlled information. Proof of U.S. citizenship or legal permanent residency may be required. Any offer of employment is contingent upon satisfactory completion of security background checks and compliance with ITAR regulations. If you have questions or concerns about ITAR compliance, please feel free to contact us for more information.
Our commitment to an inclusive workplace
PRIDE Industries is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We embrace the unique differences of our employees because that is what drives innovation and the success of our business. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations.
