Details
Open Date 09/23/2026
Requisition Number PRN46302B
Job Title Academic Program Support Specialist
Working Title Academic Program Support Specialist (Graduate Admissions Evaluator)
Career Progression Track B
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday - Friday 8 am - 5 pm
VP Area Academic Affairs
Department 00295 - Office of Admissions
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $16.50 per hour
Close Date 11/06/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Graduate Admissions Evaluators play a crucial role at the University. They are trained to evaluate graduate applications and verify that applicants meet The Graduate School minimum requirements. As a Graduate Admissions Evaluator, the employee will evaluate domestic and foreign academic transcripts, confirm credentials, and enter information into our database systems. Attention to detail is key, as is a strong sense of customer service. We work closely with graduate departments, applicants, and campus partners to facilitate the application process.
Responsibilities
Assist in evaluating international and domestic graduate applications.
Evaluate academic transcripts, test scores, and other domestic and international credentials.
Monitor students' academic files to ensure information is complete and updated by filling in information and changing records when applicable.
Respond to emails related to international and domestic graduate admissions.
Provide customer service at our office windows and via phone calls as it relates to international and domestic graduate admissions.
Process credentials related to international and domestic graduate admissions.
Other duties as assigned; May be cross-trained in other areas of the office.This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Three years of general office experience or equivalency (one year of education can be substituted for two years of related work experience), one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Strongly Preferred:
Strong attention to detail.
Ability to provide excellent customer service experience.
Demonstrate effective communication skills and proficient data entry capabilities.
Maintain a high level of confidentiality.
Open to learning new skills.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
