Administrative Assistant

MEAD & HUNT INC • Milwaukee, WI • 1h ago

JOB REQUIREMENTS: Mead & Hunt, Inc., a nationally recognized
professional services consulting firm, has an exciting opportunity for
an Administrative Assistant. This position assists Project Managers by
providing project coordination, assisting with workload/tasks, and
providing advanced administrative support to project teams. This
opportunity is available at our West Allis, WI office location and will
be a part-time position. Responsibilities include: Create opportunities
in Vision and Microsoft AEC 360 software as well as client/project
start-up. Prepare pre-contract items such as start-up forms, risk
management items (insurance, W-9 forms, applicable federal provisions,
etc.) Lead project set-up including filing structure, completing project
set-up form setting up phases, tasks, and budgets per Project Manager or
contracts Monitor schedules and deadlines for projects. Provide project
status updates to Project Managers on contract/change order receipt,
project billing milestones/status, budgets, and deliverable deadlines
and compile project documents Track and inform staff of changes to
local, state, and federal guidance changes to applicable rules and
regulations Attend internal and external project/admin related meetings;
prepare agendas and take/distribute minutes as requested Write, edit,
and/or provide QA/QC for a variety of documents such as internal team
communication, project correspondence and reports; contracts, RFP/RFQ
solicitations, non-client selection status, proposals, statements of
qualification, interview preparation Communicate with clients,
sub-consultants, and agencies; request and review insurance certificates
Manage project files, communication logs, extra work requests, job
status reports, purchase orders, contracts, construction bid submittals,
contractor submittal logs, and construction close-out. Process executed
contracts and subcontracts Track and follow up with accounts receivable.
Assist with invoicing, managing project accounts, and budgets Receive
and confirm client purchase orders and ensure match to Mead & Hunt
proposal and estimate May act as a project liaison for sub-consultants
including creating sub-consultant contracts, monitoring sub-consultant
deliverables, coordinate with risk management for requested negotiation
of terms May review certified payroll records submitted by contractors
and subcontractors to document compliance with state and federal
regulations Perform other duties as assigned Successful candidates must
have the following: Associate degree in related field plus two (2) years
of related experience --OR-- If no degree, four (4) years of related
office experience Ideal candidates will have any/all of the following:
Four or more years of... For full info follow application link. All
qualified applicants will receive consideration for employment without
regard to protected veteran status, disability, race, color, religion,
sex, sexual orientation, gender identity, or national origin. ***
APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/17E23438B46A40DF
Qualified females, minorities, and special disabled veterans and other
veterans are encouraged to apply.

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