Receptionist/Office Coordinator

Robert Half • Encinitas, CA • 7h ago

Description

A busy construction company is looking for a Receptionist & Office Coordinator who can keep the front office running smoothly while providing excellent service to customers, vendors, subcontractors, and employees. This role is ideal for someone who doesn't want to sit behind a front desk doing the same task all day. Along with reception responsibilities, you'll assist with office coordination, scheduling, documentation, vendor communication, and general administrative projects.

Responsibilities:

Greet visitors and provide a professional first impression

Answer and direct incoming calls

Assist customers, vendors, subcontractors, and employees with general questions

Coordinate visitor arrivals and office access

Receive and distribute mail, packages, and deliveries

Maintain front-office organization

Assist with scheduling meetings and appointments

Coordinate conference rooms and shared office spaces

Maintain office supply inventory and place orders as needed

Assist with filing, scanning, copying, and document organization

Enter basic information into company systems

Assist project and administrative teams with paperwork

Track incoming documents from vendors and subcontractors

Help coordinate office events and employee communications

Provide general administrative support across the office

Take on special projects as needed

Requirements

1+ year of receptionist, administrative, customer service, or office coordination experience

Construction or contractor-office experience is a plus

Strong communication and interpersonal skills

Professional phone and email etiquette

Highly organized with strong attention to detail

Comfortable working in a fast-paced office

Strong Microsoft Office skills

Ability to handle multiple priorities

Reliable, dependable, and willing to jump in wherever needed

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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