Administrative Assistant

Robert Half • Fort Collins, CO • 2d ago

Description We are looking for an Administrative Assistant to support property operations in Fort Collins, Colorado. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment and enjoys balancing resident support, office coordination, and operational follow-through. The role works closely with property leadership to keep leasing activity, maintenance requests, financial records, and vendor communications organized and on schedule.

Responsibilities:

Partner with the Property Manager to help keep daily site operations running smoothly across the property portfolio.

Respond to tenant and resident inquiries, provide timely updates, and help resolve routine service-related concerns with professionalism.

Prepare and maintain leasing and occupancy documentation, including move-ins, move-outs, renewals, notices, and resident files.

Record rent transactions, review past-due accounts, and assist with collection-related follow-up and reporting.

Monitor work orders and coordinate repair requests with maintenance staff and external service providers to support timely completion.

Support vendor administration by arranging service visits, tracking repair progress, gathering required paperwork, and confirming agreement compliance.

Organize operational and financial documents such as invoices, bids, insurance certificates, W-9 forms, and service agreements.

Assist with administrative accounting tasks by processing invoices, updating budget information, and preparing routine reports.

Perform property walkthroughs to help identify issues related to appearance, safety, and compliance expectations.

Maintain accurate data in property management platforms such as Yardi, OneSite, AppFolio, RealPage, or similar systems. Requirements - At least 2 years of experience in property management support, leasing coordination, office administration, or a related real estate environment.

Hands-on familiarity with property management software, including Yardi, OneSite, or comparable platforms.

Experience coordinating maintenance activity, service requests, and vendor follow-up.

Strong verbal and written communication skills with a customer-focused approach to tenant interactions.

Ability to handle multiple assignments, prioritize effectively, and meet deadlines in a busy work setting.

Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.

Working knowledge of lease administration, rent collection support, and general property operations is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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