Job Title: Administrative Assistant / Receptionist
Job Description
This onsite Administrative Assistant / Receptionist role offers the opportunity to be the welcoming face of a growing office in Ann Arbor, MI while supporting a wide range of administrative and coordination tasks. You serve as the first point of contact for visitors and employees, manage day-to-day office operations, and provide essential support to leadership and staff. This position is ideal for someone who enjoys helping others, thrives in a small, close-knit team environment, and takes pride in delivering exceptional customer service and maintaining an organized, professional office.
Responsibilities
Welcome and assist visitors, guests, and employees, ensuring a professional and positive first impression.
Answer and direct incoming phone calls and emails promptly and courteously.
Coordinate executive calendars, including scheduling meetings and managing appointments.
Organize and support office events and meetings for domestic and international teams.
Support payroll administration by collaborating with a third-party payroll provider and handling related documentation.
Assist with invoice processing, including tracking, routing for approval, and helping resolve discrepancies.
Maintain overall office organization, including managing supplies, files, and general administrative tasks.
Provide general administrative support to leadership and office staff as needed.
Assist with data entry and clerical tasks to keep records accurate and up to date.
Help ensure smooth day-to-day office operations by proactively identifying and addressing administrative needs.
Essential Skills
At least 2+ years of experience as a receptionist, administrative assistant, office coordinator, or in a closely related administrative role.
Strong customer service skills with a proven ability to create a welcoming and professional environment.
Excellent verbal and written communication skills for interacting with visitors, employees, and external partners.
Experience managing calendars and scheduling meetings, including coordination of executive or leadership schedules.
Strong attention to detail and organizational abilities to handle multiple tasks accurately and efficiently.
Proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel.
Ability to prioritize tasks effectively and work independently with minimal supervision.
Comfort working with invoices, payroll support activities, and other administrative documentation.
Solid interpersonal skills to build positive working relationships within a small-office team.
Reliable, dependable work style with a focus on follow-through and accuracy.
Additional Skills & Qualifications
Background in customer service, front desk, or receptionist customer service roles.
Experience providing administrative support in a small, collaborative office environment.
Data entry and general clerical experience, including handling office documents and records.
Friendly, welcoming, and professional demeanor when interacting with visitors and staff.
Positive attitude and willingness to assist wherever needed to support the team.
Ability to thrive in a close-knit, team-oriented setting where collaboration is highly valued.
Demonstrated ability to handle confidential information with discretion in a confidential search environment.
Work Environment
This is a fully onsite position based in an office environment in Ann Arbor, MI. The standard schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. You work closely with a small, close-knit team where collaboration, reliability, and a positive attitude are highly valued. The role involves frequent interaction with visitors, employees, and leadership, as well as regular use of Microsoft Office applications and typical office equipment. The atmosphere is professional yet supportive, offering a long-term career opportunity for someone who enjoys being at the center of office operations and contributing to a smooth, well-organized workplace.
Job Type & Location
This is a Contract to Hire position based out of Ann Arbor, MI.
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Ann Arbor,MI.
Application Deadline
This position is anticipated to close on Sep 25, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
