Executive Administrative Assistant

Public Storage • Frisco, TX • 2h ago

Company Description

Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords.

We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth , ranked us in the Top 5% for Work Culture , and in the Top 10% for Diversity and Inclusion .

We're a member of the S&P 500 and FT Global 500 . Our common and preferred stocks trade on the New York Stock Exchange.

Public Storage is the nation's leading self-storage provider, recognized for its iconic orange doors and commitment to delivering simple, reliable solutions to millions of customers across the country. We are expanding our creative team to enhance our consistent and engaging visual brand presence.

Job Description

We are?seeking?a highly experienced?Executive Assistant?to support executive leaders in our corporate office. This?executive support?role requires exceptional judgment, advanced organizational skills, and the ability to?operate?independently while managing complex,?fast-moving?priorities. The ideal candidate brings a polished executive presence, proactive?problem-solving?capabilities, and the ability to navigate sensitive matters with absolute professionalism.?

Key Responsibilities?

A?strategic partner and force multiplier?who?anticipates?needs,?identifies?efficiencies, and proactively coaches their executive on maximizing support - even before the executive recognizes the opportunity.?

Act as a gatekeeper,?filtering?communications and?serving?as a professional liaison between?the and the?Board,?investors,?and senior leadership.??Manage and execute executive action items,?follow ups, and deliverables with minimal supervision.?

Strategic Calendar Orchestration: Manage a complex calendar with deep discernment, prioritizing requests based on the executive's,?priorities,?and meeting patterns.??

Oversee executive hospitality functions, including scheduling and coordinating lunches,?welcoming,?and?assisting?guests, and proactively addressing emerging needs to?maintain?a polished, professional environment.?Provide discreet support for occasional personal errands or arrangements as needed.?

Provide high-level administrative and operational support across corporate and community initiatives.?

Conduct strategic research and manage the prioritization and?follow up?of issues and inquiries directed to executive leaders, including those requiring confidentiality or complex judgment.?

Prepare, draft, and refine correspondence and ensure timely routing of sensitive or high-priority?matters. priority?matters.?

Coordinate complex domestic and international travel and oversee office support activities including expense reimbursements.?

Coordinate meetings, including scheduling, attendee?logistics, material preparation, and onsite support.?

Accurately transcribe, edit, format, and proofread documents such as reports, minutes, presentations, and speeches.?

Provide support for project management activities, including planning, organizing, scheduling, and research. Coordinate?logistics?for corporate events, executive meetings, and Board engagements.?

Qualifications

Minimum of?7?years?of?executive level?support experience, with a strong record supporting?executive?leadership, preferably within a fast-paced or high-growth environment.?

Exceptional ability to?anticipate?needs, solve problems, and manage shifting priorities under tight timelines?and understand the "why" behind executive decisions.?

Proven?track record?of handling?highly sensitive?materials (mergers, financials, personal issues) with absolute integrity); ability to "read the room" and manage complex stakeholder personalities with grace.?

Excellent written and verbal communication skills; strong interpersonal and organizational capabilities.?

Advanced Microsoft Office?proficiency?(Word, Excel, PowerPoint, Outlook).?

Demonstrated professionalism, confidentiality, diplomacy, and independence.?

Strong customer service orientation and commitment to?high-quality?deliverables.?

Additional Information

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.

Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without restrictions or requiring sponsorship now or in the future. We do not provide training plans or support for F-1 OPT, STEM OPT extensions, or future visa sponsorship.

We are united under one common goal - creating a diverse and inclusive environment where all employees feel valued, included, and excited to be part of a best-in-class team. With over 5,000 team members from all different races, backgrounds, and life experiences, we celebrate inclusion and value the diversity each person brings to Public Storage. We believe our commitment to diversity and inclusion makes us a stronger Company and instills a sense of pride across our teams and the customers we serve.

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