Administrative Coordinator

Robert Half • Manhattan Beach, CA • 2h ago

Description We are looking for an Administrative Coordinator to support sample operations for a retail team in Manhattan Beach, California. This is a Contract position focused on keeping product samples organized, accessible, and ready for meetings, photography, and business events. The person in this role will coordinate shipments, maintain showroom accuracy, and work closely with cross-functional partners to keep timelines on track. Success in this position requires strong organization, clear communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Maintain assigned showrooms throughout the day by arranging displays, updating sample placement, removing discontinued items, and preparing spaces for leadership and customer meetings.

Oversee the movement of footwear samples between onsite teams and the offsite sample library, ensuring all transfers are recorded accurately and requests are fulfilled promptly.

Coordinate domestic and international sample shipments for conferences, trade events, meetings, and photo shoots while monitoring delivery schedules and resolving timing issues.

Receive incoming sample deliveries, sort items by category and recipient, and distribute materials to product, sales, and related teams in a timely manner.

Partner with sales representatives and product teams to schedule and manage the use of limited-availability and retained samples for in-person and virtual presentations.

Work with digital imaging partners to prepare samples for photography, create shipment documentation, and confirm products are captured and displayed correctly online.

Track sample requests, shipment details, and divisional inventory records to support accurate reporting and reliable sample availability.

Review product line sheets and related materials for image and information accuracy, and prepare sample layouts for product review sessions.

Support recurring operational tasks such as processing outgoing sample shipments, distributing internal mail, and managing designated sample recycling areas. Requirements - At least 1 year of experience in administrative coordination, sample management, showroom support, or a related operational role.

Strong organizational skills with the ability to manage multiple requests, timelines, and moving inventory with close attention to detail.

Experience coordinating shipments, tracking packages, and maintaining clear documentation for incoming and outgoing materials.

Ability to communicate effectively with cross-functional teams, including product, sales, merchandising, and imaging partners.

Comfortable working in a fast-paced retail or consumer products environment with shifting priorities and tight deadlines.

Proficiency with administrative support tasks such as scheduling, calendar coordination, and responding to inbound requests.

Capable of handling physical sample organization and frequent movement between showrooms, shipping areas, and storage locations. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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