The Center is looking for an experienced Finance Assistant to join the
Administrative Office & support our Controller across a range of
financial functions. The successful candidate will play a key role in
maintaining accurate financial records & ensuring timely accounts
payable for processing, payments, & reporting. Responsibilities: Process
AP invoices accurately into accounting software Maintain organized paper
& digital invoice/payment files Prepare & process weekly check runs, ACH
payments, & wire transfers Reconcile vendor invoices & statements &
resolve payment discrepancies Maintain accurate vendor records,
including W-9s & payment information Respond to vendor inquiries
regarding invoices & payment status Perform general ledger
reconciliations, prepare journal entries, & assist with month-end close
activities, including but not limited to: Merchandise sales Vessel cost
analysis & expense allocation Fixed assets Fundraising software
reporting Provide support during audits & tax filings, including
requested documentation & reports Ensure compliance with company
policies & accounting procedures Prepare annual 1099 statements &
filings Serve as administrator for commercial insurance communications,
applications, & renewals; field staff questions & requests regarding
coverage Assist with other accounting & administrative duties as
assigned Experience: Associate?s or Bachelor?s degree in Finance or
Business Administration OR 3+ years of experience as a bookkeeper,
accounting assistant or similar role Solid understanding of accounting
principles & financial concepts Proficiency with accounting software
such as Sage Proficiency with Microsoft Office Suite (Word, Excel),
Adobe & Google Workspace Familiarity with non-profit accounting
practices preferred Skills: Attention to detail & accuracy in data entry
& record keeping Excellent organizational skills & ability to prioritize
tasks & meet deadlines Effective written & verbal communication skills
Ability to work independently & collaborate with cross-functional teams
in a positive & supportive manner Requirements: US Issued Driver\'s
License &/or access to reliable transportation Valid US work
authorization Ability to lift 20 lbs. as needed to move files or other
office items. Availability for additional hours as needed during periods
of higher work volume Benefits: Health & dental insurance are available
to you & your family after a one-month probation period; the employee
contributes one third of the cost & the Center contributes two thirds.
CCS is currently enrolled in a Blue Cross Blue Shield PFA health plan, &
dental insurance is provided by Delta Dental. Holidays: Regular full &
part-time employees receive 13 paid federal holidays per year PTO:
Regular full & part-time employees accrue PTO at the end of each month.
Accruals are based upon a 40-hour work week, & full-time employees earn
176 Hours PTO for the first year. PTO is pro-rated for eligible
employees who work less than 40 hours per week. Long-term disability
insurance: Provided at no cost to the employee after one full month of
employment. In the event of a long-term disability, the LTD plan pays
60% of your base monthly pay. Life insurance of \$50,000: Provided at no
cost to the employee after one full month of employment. Retirement
plan: The Center maintains a 403 (b) retirement plan with TIAA.
Employees may begin to contributing a percentage of their gross income
beginning six months after hire. The Center contributes to each
employee?s account, matching up to 100% of a 3% contribution, & 50% of a
3-5% contribution.
