Administrative Assistant

Robert Half • Jefferson, LA • 1h ago

Description

We are looking for a highly organized Administrative Assistant to support executive-level priorities and daily office operations in Jefferson, Louisiana. This contract opportunity is ideal for an experienced candidate who can balance front-desk responsibilities, administrative coordination, and legal support tasks in a fast-paced environment. The right candidate will be comfortable working with documents, calendars, correspondence, and office systems while maintaining accuracy and a courteous approach. Strong computer proficiency and the ability to shift between multiple responsibilities are essential for success in this role.

Responsibilities:

Provide day-to-day administrative support to leadership, including scheduling, correspondence preparation, and coordination of meetings and appointments.

Serve as a primary point of contact for incoming calls and visitors, ensuring a courteous and welcoming front-office experience.

Prepare, format, and organize business and legal documents with close attention to accuracy, deadlines, and confidentiality.

Maintain physical and electronic files, including client records, case-related materials, and general office documentation.

Coordinate calendars and logistics for hearings, depositions, meetings, and other time-sensitive events.

Assist with office operations such as vendor communication, invoice tracking, supply coordination, and general administrative follow-up.

Support onboarding and HR-related administrative activities, including document collection and scheduling assistance.

Enter and update data in office systems, spreadsheets, and reports to keep information current and accessible.

Review records and supporting documentation as needed to help organize materials for internal and legal administrative processes.

Requirements - Prior experience in an administrative assistant, executive assistant, legal secretary, or related office support role.

Strong computer skills, including proficiency with Microsoft Word, Microsoft Excel, and general office software.

Ability to draft clear correspondence, manage data entry tasks, and handle multiple assignments efficiently.

Experience supporting calendars, meetings, phone coverage, and front-desk or receptionist functions.

Familiarity with document management, filing systems, and maintaining confidential information with discretion.

Excellent organizational skills with a high level of attention to detail and follow-through.

Strong verbal and written communication skills and the ability to interact effectively with staff, clients, and vendors. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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