Office Services Specialist

Reed Smith LLP • New York, NY • 1h ago

Position summary This position is responsible for: Reproduction of documents using high-speed and color copiers Performing various binding jobs Meeting deadlines Additional responsibilities include: Preparing, sending, and receiving hand-delivered packages, UPS, and Federal Express packages Assisting with sorting and distributing incoming and interoffice mail This role also: Assumes supervisory duties as needed Works as a team player and leader Maintains communication with attorneys, paralegals, secretaries, and other staff Prioritizes workflow Oversees use of outside vendors for overflow work Job duties and responsibilities Reproduce documents on high-volume copiers/duplicators, including: Collating Binding Inserting number or letter tabs Clock in and prioritize all incoming jobs Key client/matter numbers into cost accounting and backup systems Bind documents in various styles and operate: Paper drill Cutter equipment Quality check copies and maintain logs and records Communicate with attorneys, paralegals, and secretaries Place service calls and coordinate with vendors and technicians Assist in oversight and distribution of overflow work to outside vendors Send facsimile transmissions and operate mail machinery Assist in sorting and distributing incoming and interoffice mail, including nightly mail drops Prepare, send, receive, and trace: Hand deliveries Federal Express packages UPS packages Assist in ordering and stocking supplies, including: Department supplies Printer and convenience areas Assist with office relocations, including lifting and moving: Boxes Furniture Equipment Assist in testing and evaluating new equipment Answer telephones and serve as a central point of contact Monitor inventory levels and reorder supplies as needed Coordinate with other office services staff to prioritize workflow and resolve issues Assist with invoice control and review as assigned Handle facility issues and vendor requests Cross-train with other departments (hospitality, records) Perform other duties as required Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: High School Graduate or equivalent Experience: Minimum of one year of experience on high-volume copiers Law firm office services experience preferred Skills: Ability to understand and follow instructions Ability to organize and prioritize workload Strong decision-making and judgment skills Ability to program, operate, and troubleshoot copiers Ability to work under pressure Strong customer service and professional communication skills Strong time management and productivity skills Other Supervisory responsibilities: None Equipment to be used: Personal computer Telephone, calculator, fax machine, copier, scanner, and other standard office equipment Essential job functions: Ability to manage stress in a fast-paced environment Ability to handle multiple tasks daily Ability to work independently and as part of a team Ability to adapt to changing work situations Ability to build relationships with internal and external stakeholders Requires normal range of hearing and vision Ability to stand, bend, stoop, and reach throughout the workday Ability to lift up to 50 pounds or more Ability to operate high-speed copiers and related equipment Working conditions: Works in a typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including location and experience. This is a non-exempt position. The hourly wage range for this role is $26.35 to $30.20, with an estimated annual compensation range of $48,000 to $55,000, based on a standar

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