Accounts Payable Specialist

Robert Half • Colma, CA • 1h ago

Description

A local city government agency is seeking an experienced Accounts Payable Specialist to support a busy finance department during a period of process improvement and operational enhancement. This role offers the opportunity to play a key part in strengthening AP workflows, improving vendor onboarding processes, enhancing documentation standards, and supporting automation initiatives. The position may be two months contract with possibilities of extending.

If you enjoy improving processes, partnering with multiple departments, and working in a mission-driven environment that serves the community, this could be an excellent opportunity.

Key Responsibilities

Perform full-cycle accounts payable processing, including invoice review, coding, and payment processing.

Review invoices for accuracy, proper approvals, and compliance with established municipal policies and procedures.

Process purchase order (PO) and non-PO invoices while ensuring appropriate supporting documentation is maintained.

Manage the AP inbox and respond to vendor and internal department inquiries in a timely manner.

Prepare and process weekly vendor payments via check, ACH, and electronic payment methods.

Maintain vendor records and oversee vendor onboarding, including W-9 collection, validation, and setup.

Identify opportunities to improve vendor onboarding, W-9 compliance, and AP workflows.

Assist with workflow automation initiatives, electronic approval routing, and process optimization projects.

Develop and maintain AP procedures, process documentation, and desk manuals to support operational consistency.

Monitor outstanding liabilities and ensure timely payment of obligations.

Support annual 1099 reporting and filing activities.

Reconcile AP-related accounts and assist with month-end and year-end close activities.

Collaborate with procurement, public works, utilities, administration, and department managers to resolve invoice and payment issues.

Support audit requests by preparing schedules and gathering requested documentation.

Participate in special projects related to finance modernization and continuous process improvement.

Requirements

Qualifications

3+ years of full-cycle accounts payable experience.

Experience working in a municipal government, public sector, special district, utility, or highly regulated environment is preferred.

Strong knowledge of AP processes, vendor management, and 1099 reporting requirements.

Experience with workflow automation, electronic invoice processing, or AP system enhancements.

Ability to create and maintain process documentation, SOPs, and training materials.

Experience improving vendor onboarding and W-9 collection processes.

Strong attention to detail and commitment to accuracy and compliance.

Excellent customer service and communication skills with both internal stakeholders and external vendors.

Proficiency in Microsoft Excel, including filtering, lookups, and reconciliations.

Experience with ERP systems such as Tyler Munis, Oracle, Workday, SAP, Microsoft Dynamics, or similar financial systems is highly desirable.

Preferred Qualifications

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Government fund accounting exposure.

Experience supporting audits and compliance reviews.

Knowledge of purchasing and procurement procedures.

Experience with document management systems and digital workflow tools.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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