Back to Jobs search

Executive Assistant - Office & Admin Specialist Principal

State of Minnesota • Saint Paul, MN • 1h ago

Working Title: Executive Assistant

Job Class: Office & Administrative Specialist, Principal

Agency: MNsure

Job ID : 96997

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 09/12/2026

Closing Date : 09/21/2026

Hiring Agency/Seniority Unit : MNsure / MNsure - AFSCME

Division/Unit : MNsure / MNsure Legal & Compliance

Work Shift: Day Shift

Work Hours : 8:00am - 4:30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : MNsure

FLSA Status : Nonexempt

Re-Posting : Yes

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

MNsure is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MNsure does not participate in E-Verify.

This position is eligible for telework for applicants who reside in Minnesota (or a bordering state within 50 miles of the office location). Employees living within 50 miles of the office location listed above may be required to work in the office at least 50% of the time each month. For those who live more than 50 miles away, with supervisory approval and satisfactory job performance are eligible to telework up to 100% of the time.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Executive Assistant provides high-level administrative, scheduling, communication, and organizational support to the MNsure Executive Team. This role serves as a key liaison between MNsure leadership and internal/external partners, ensuring smooth operations, timely communication, and effective coordination across the agency.

The position requires advanced administrative expertise, independent judgment, and the ability to manage complex priorities in a fast-paced environment. The incumbent also supports MNsure's Board of Directors by preparing materials, attending meetings, and taking accurate minutes.

Provide confidential executive support to MNsure leadership.

Manage complex calendars, schedule meetings, and coordinate logistics.

Draft, edit, and prepare correspondence, reports, presentations, and meeting materials.

Monitor and triage executive email; prioritize and draft responses.

Track deadlines, assignments, contracts, and follow-up items for the Executive Team.

Serve as liaison with internal staff, state agencies, federal partners, and stakeholders.

Attend meetings and prepare accurate minutes.

Support MNsure Board of Directors meetings and workgroups.

Coordinate special projects, events, and agency-wide initiatives.

Assist with onboarding/offboarding and HR-related administrative tasks.

Develop and improve administrative procedures and processes.

Minimum Qualifications

Three (3) years of administrative experience performing executive-level or advanced administrative support, including:

Executive support - managing complex calendars, meetings, logistics, and confidential information.

Professional communication - drafting, editing, and preparing clear, accurate correspondence and meeting minutes.

Procedure development - creating or improving administrative processes, workflows, or guidelines.

Stakeholder communication - interacting with staff, leadership, agencies, vendors, and the public with tact and professionalism.

Records management - organizing, maintaining, and retrieving electronic and physical documents.

Spreadsheet skills - using Excel/Google Sheets to track data, deadlines, or assignments.

Word processing - preparing and finalizing grammatically correct documents, reports, and communications.

Preferred Qualifications

Two years of executive-level administrative support for senior leadership.

Experience in a state agency or public-sector environment.

Experience working with public partners, stakeholders, or vendors.

Experience with records management, contract tracking, or fiscal/administrative procedures.

Experience supporting board or committee meetings, including minute-taking.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

Similar Jobs

IT Office Operations Analyst - MA1

State of Minnesota • Saint Paul, MN • 1h ago

Management & Administrative

Working Title: IT Office Operations Analyst Job Class: Management Analyst 1 Agency: Minnesota IT Services Job ID : 96896 Location : St. Paul Telework Eligible : Yes, #LI-Hybrid Full/Part Time : Full-Time Regular/Temporar...

1h ago

Go to Apply

Market Grille Clerk

Hy-Vee Food Stores • Oakdale, MN • 3h ago

Management & Administrative

Oakdale, 10th St North, Oakdale, MN Part time R251350 Additional Considerations (if any): - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workfor...

3h ago

Go to Apply

Market Grille Clerk

Hy-Vee Food Stores • Oakdale, MN • 3h ago

Management & Administrative

Oakdale, 10th St North, Oakdale, MN Full time R251351 Additional Considerations (if any): - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workfor...

3h ago

Go to Apply

Senior Manager, Risk Advice

RBC Capital Markets, LLC • Minneapolis, MN • 3h ago

Management & Administrative

Job Duties Job Description What is the opportunity? RBC US Wealth Managing is building out our credit, lending and cash management products and capabilities. As a Risk Advice Senior Manager, Business Risk Oversight, you...

3h ago

Go to Apply

Field Service Engineer

WGNSTAR • Minneapolis, MN • 4h ago

Management & Administrative

WGNSTAR is a dynamic and growing company with a global footprint. Primarily focused on the semiconductor industry, we provide a platform for you to expand your career with knowledge gained on the job training, and tailor...

4h ago

Go to Apply

Cyber Data Privacy Specialist - Senior Consultant

Deloitte • Minneapolis, MN • 12h ago

Management & Administrative

As a Senior Consultant in Deloitte's Digital Trust & Privacy practice, you will support the design and implementation of privacy technology solutions that help organizations address regulatory requirements, strengthe...

12h ago

Go to Apply

Hub Build Project Manager (Open to Remote, US & Canada)

Cargill • Minneapolis, MN • 13h ago

Management & Administrative

Cargill is a family company committed to providing food and agricultural solutions to nourish the world in a safe, responsible, and sustainable way. We sit at the heart of the supply chain, partnering with producers and...

13h ago

Go to Apply

Traveling Quality Control Manager - MSG - Data Centers

Turner Construction Company • Minneapolis, MN • 14h ago

Management & Administrative

Job Duties Division: Critical Facilities-Data Centers Project Location(s): Minneapolis, MN 55401 USA Minimum Years Experience: Travel Involved: 100% Job Type: Regular Job Classification: Experienced Education: Job Family...

14h ago

Go to Apply

Traveling Senior Electrical Project Manager - Data Centers

Turner Construction Company • Minneapolis, MN • 14h ago

Management & Administrative

Job Duties Division: Critical Facilities-Data Centers Project Location(s): Nashville, TN 37201 USA Minimum Years Experience: Travel Involved: 100% Job Type: Regular Job Classification: Experienced Education: Job Family:...

14h ago

Go to Apply

Field Services Representative I Install - Indirect

Builders FirstSource Inc • Cottage Grove, MN • 17h ago

Management & Administrative

Job Duties Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make...

17h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)