Receptionist

Robert Half • Arcadia, CA • 1h ago

Description We are looking for a dependable Receptionist to support daily office operations in California. This contract-to-permanent opportunity blends front-desk coordination with administrative and accounting-related support, making it ideal for someone who is highly organized, detail-focused, and comfortable working with sensitive information. The right candidate will manage multiple priorities confidently while maintaining clear communication with customers, vendors, and internal team members.

Responsibilities:

Welcome visitors, answer and direct calls through a multi-line phone system, and create a welcoming front-office experience.

Process accounts payable entries and assist with routine accounting tasks to help keep financial records accurate and current.

Support payroll administration by handling assigned portions of the process in coordination with other team members.

Post general ledger activity and provide day-to-day assistance with accounting operations as needed.

Review sales information, identify inconsistencies or missing details, and follow through to resolve issues promptly.

Track office and operational supply levels, place orders when needed, and maintain organized administrative inventory records.

Prepare bank deposits, assist with payment processing, and provide backup support for accounting-related tasks such as order release coordination.

Contact customers regarding outstanding receivable balances and maintain consistent follow-up to support timely collections.

Assist with special projects, including gathering vendor quotes, coordinating administrative tasks, and supporting event planning.

Maintain accurate documentation, complete assignments on schedule, and communicate effectively with customers, vendors, and internal staff. Requirements - At least 3 years of experience in reception, administrative support, bookkeeping, accounting support, or a related position.

Demonstrated ability to manage a front desk, handle inbound calls, and work with a multi-line phone or switchboard system.

Comfortable processing financial information with accuracy and discretion, including payable, receivable, or payroll-related tasks.

Strong organizational skills with the ability to balance multiple responsibilities and meet deadlines consistently.

Clear written and verbal communication skills for interacting professionally with customers, vendors, and colleagues.

Proficiency with Microsoft Office and general business software applications.

Ability to work independently while contributing effectively within a small team environment.

Dependable, detail-oriented, and proactive in taking ownership of assigned work. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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