Manager of Accounts Payable and Travel

University of Southern Mississippi • Hattiesburg, MS • 1h ago

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

This position supervises, plans, and organizes the work of Accounts Payable and Travel employees, and includes monitoring results and evaluating personnel performance. The Manager provides leadership, guidance, and assistance to in-house staff, the campus community, and outside sources while adhering to core values of integrity, accessibility, quality, timeliness, and positive attitude.

Primary Duties and Responsibilities

Provides and directs training and PeopleSoft technical assistance for University departments regarding Accounts Payable and Travel policies, procedures, laws, and issues. Ensures that IRS Form 1099 reporting is completed in accordance with IRS rules and regulations and that 1099 forms are issued to service providers as required.

Interacts with the Controller's Office, Office of Research Administration, Purchasing, Property Control, and Receiving to ensure the uniform and timely flow of vouchers and check processing.

Directs, supervises, and trains Accounts Payable and Travel employees in established payment procedures. Regulates workflow and approves time schedules and reports while assuring the adherence to University policies and procedures.Responsible for hiring and evaluating the performance of all Accounts Payable and Travel departmental personnel. Updates Accounts Payable electronic forms and website as needed.Assists with the updating of Travel's forms and website as needed. Directs, supervises, and monitors departmental financial system testing as required, and interacts with the Office of Information Technology to ensure the efficient operation of the PeopleSoft system as it relates to Accounts Payable.

Monitors and schedules payment flow for vendors, and authorizes special payments as needed. Interacts with vendors to resolve payment problems to establish and maintain University credibility in its payment process and abide by contractual obligations. Assists with the ACH payment process for employee reimbursements. Supervises the weekly Accounts Payable check run.

Reconciles the monthly Payment Reconciliation to the General Ledger. Monitors the two accounts for Travel and helps with reconciliation as needed. Reconciles the monthly credit card payments to vendors with virtual credit card payments using the card issuing bank's system (Intersect).Oversees the Procurement Card Program Administrator.

Processes departmental PCARD payments using SOARFIN software. Sets up vendors that agree to the virtual card payment process using the Intersect system. Verifies that the daily payment notifications made by Intersect are correct. Reviews and builds payment vouchers for the procurement card program and the monthly reconciliation and close out process, and performs other duties as assigned.

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