NY HELP Yes
Agency State Comptroller, Office of the
Title Administrative Specialist 1, SG-18, Administrative Specialist Trainee 2, SG-16, Administrative Specialist Trainee 1, SG-14(NYHELPS)Item#03753
Occupational Category Other Professional Careers
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $56183 to $88970 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 5%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address 110 State Street
City Albany
State NY
Zip Code 12236
Duties Description Provide professional administrative and staff support to executives, program managers and staff, boards, or commissions by managing budgeting, human resources, and business services for an organization or program, conducting special studies and research projects, and managing office and support activities.Report to the Administrative Operations Officer with ad hoc reporting to the Director and Deputy Director. The Administrative Specialist 1 serves as a personnel liaison for the division and collaborates with staff to manage recruitment, onboarding, offboarding, performance management, personnel transactions, and other administrative processes. Additional duties include identifying process improvements, requesting equipment and supplies, submitting building management tickets, and other general administrative support for investment and operations staff as needed.
Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.Civil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.Non-Competitive Qualifications for appointment under NY HELPS Program:For appointment to Administrative Specialist Trainee 1 (equated to SG-14) you must have:- Four (4) years of qualifying experience; OR- An associate's degree AND two (2) years of qualifying experience; OR- A bachelor's degree or higher.For appointment to Administrative Specialist Trainee 2 (equated to SG-16) you must have:- Five (5) years of qualifying experience; OR- An associate's degree AND three (3) years of qualifying experience; OR- A bachelor's degree AND one (1) year of qualifying experience; OR- A master's degree or higher.For appointment to Administrative Specialist 1 (full journey level, SG-18) you must have:- Six (6) years of qualifying experience; OR- An associate's degree AND four (4) years of qualifying experience; OR- A bachelor's degree AND two (2) years of qualifying experience; OR- A master's degree AND one (1) year of qualifying experience; OR- A Juris Doctor (J.D.) or higher.Qualifying experience for Administrative Specialist 1 & Trainees:- Performing or overseeing budget, human resources, and business services activities for an organization or program.Competitive Minimum Qualifications:You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program (see below), or eligible to transfer to this title under Section 70.1, 52.6, or 70.4 of the Civil Service Law. For 70.1, 52.6, or 70.4 transfer to Administrative Specialist 1, Administrative Specialist Trainee 2, or Administrative Specialist Trainee 1, you must have one year of permanent competitive, or 55-b/55-c service in a qualifying title.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position.Traineeship salary information: The position may be filled at the Administrative Specialist Trainee 1 equated to SG-14 ($56,183), Administrative Specialist Trainee 2 equated to SG-16 ($62,694), or full performance Administrative Specialist 1 SG-18 ($69.964) based on the candidate's education, experience, and previous state service. Salary is nonnegotiable. Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following successful completion of the traineeship.
Additional Comments Preferred Qualifications/Knowledge, skills, and abilities:- High ethical standards and commitment to the fiduciary responsibilities of a pension fund.- A minimum of four years of HR/personnel and recruitment experience, including general familiarity with recruitment, employee benefits, staff development and the Civil Service process.- Excellent communication and interpersonal skills; exhibits professionalism, tact and diplomacy; thrives in a collaborative environment as a team player. - Ability to support and provide guidance to multiple staff members.- Strong written and verbal communication skills. - Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.- Ability to exhibit meaningful discretion and confidentiality when handling sensitive materials.- Ability to adapt to changing priorities with flexibility and responsiveness.- Proficiency with Microsoft Outlook, Teams, Word, Excel, SharePoint, Adobe; familiarity with Human Resource Management Systems such as Infor. Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:- A state pension with vesting after five years' service- Comprehensive medical, dental and vision insurance available to all employees and their dependents- Flexible spending accounts for dependent and health care- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance- Public Service Loan Forgiveness (PSLF)- NYS Deferred Compensation plan- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds- Holiday and paid time off- Shift and geographic pay differentials- A committed continuous learning environment- Informational Brown Bag sessions - Wellness at Work Programs to promote employee health and wellness- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas- And much more
Some positions may require additional credentials or a background check to verify your identity.
Name Brittany Pebler
Telephone (518) 474-1924
Fax (518) 486-6723
Email Address Jobs@osc.ny.gov
Address
Street Office of the New York State Comptroller, Division of Human Resources
110 State Street, 12th Floor
City Albany
State NY
Zip Code 12236
Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:https://gen-oscstateofny-prd.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=11W Reference Item #03575-BEP on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments. If you have questions about this vacancy, please contact this Division representative: Division Contact: Shari BurnettEmail Address: NYSCRFPersonnel@osc.ny.gov
