Administrative Assistant Senior Healthcare

University of Michigan • Ann Arbor, MI • 1h ago

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Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

PAYROLL RESPONSIBILITIES

Review Charge RN View for accuracy daily.

Track FMLA usage and extended sick balances weekly.

Verify NPT/FTE analysis reporting weekly.

Submit monthly NPT usage reports to Supervisor

HR & ONBOARDING

Post positions (non?bargained).

Complete new hire and transfer checklists.

Prepare job offers; request pagers, badge access, and PYXIS access.

Create ANSOS profiles; maintain blue folders and unit files.

Verify new hire degrees and certifications.

Manage static groups

Disposition candidates via Wolverine Access.

Send welcome letters and add new hire photos to staff board.

Process termination/transfer checklists.

STAFFING & SCHEDULING

Review and approve schedule exchanges daily.

Manage ongoing PTO processes, long?term requests, and incremental PTO.

Maintain OT, downstaffing, and ATO/VTO logs.

Manage annual PTO and vacation request processes.

Manage Webscheduler entries and publish plan sheets.

Create and publish ANSOS schedules.

Print schedules and communication per ANSOS

Post and assign open shifts/actively recruit staff for opening shifts.

REPORTS & AUDITS

Complete annual Blue Folder Reviews.

Submit annual 75% PTO report.

Review FTE analysis weekly with Supervisor.

-Verify Staffing Office Logs (OA/OT, Vol Off, Out of Cluster, ect)

ACCOUNTING & PURCHASING

Process Concur expense reports.

Perform monthly MNA travel fund reconciliation.

Prepare journal entries as needed.

PERSONNEL & GENERAL ADMINISTRATION

Maintain unit lists, logs, and ANSOS profiles monthly.

Process PAR transactions.

File documents weekly.

Maintain evaluation logs monthly.

Conduct AA New Staff Meetings within four weeks of hire. Verify RN degrees and certs are entered into database.

Required Qualifications*

High school diploma or equivalent

More than 4 years of administrative experience

Excellent verbal and written communication skills

Ability to work independently and collaboratively

Strong organizational, tracking, and follow-up skills

Ability to multitask in a fast-paced environment with accuracy

Proficiency in Microsoft Windows and Excel

Desired Qualifications*

Associate or higher degree in business, human resources, or related field

Experience with OneStaff, MPathways, and eRecruit

Knowledge of UMPNC, MNA, and AFSCME union contracts

Familiarity with UMHS policies and procedures

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day

Retirement Savings Opportunities

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Work Schedule

Day shift: 7:00 AM - 3:30 PM

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Detail

Job Opening ID

283013

Working Title

Administrative Assistant Senior Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM Nsg Clin Support CSR

Posting Begin/End Date

9/11/2026 - 9/18/2026

Career Interest

Administration

Apply Now

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