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Sr. Administrative Assistant

Fluor • Lebanon, PA • 1h ago

Job details

Posted 07 September 2026

Start date 21 September 2026

Salary Range USD

per Hour

Location Lebanon

Job @type Contract

Discipline Industrial Manufacturing

Reference 169900

Job Function Admin

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Position Summary

My client is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to senior leaders and project teams. The ideal candidate will serve as a key partner in managing daily operations, coordinating communications, maintaining schedules, and supporting business objectives through exceptional organizational and problem-solving skills.

Key Responsibilities

Provide comprehensive administrative support to executives, managers, and project teams.

Manage complex calendars, schedule meetings, coordinate appointments, and arrange travel accommodations.

Prepare, review, and distribute correspondence, reports, presentations, meeting minutes, and other business documentation.

Coordinate internal and external meetings, including logistics, agendas, materials preparation, and follow-up actions.

Maintain confidential information and exercise sound judgment when handling sensitive matters.

Serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication.

Assist with budget tracking, expense reporting, procurement requests, and invoice processing.

Organize and maintain electronic and physical filing systems to ensure compliance with company standards and record retention requirements.

Support onboarding activities, training coordination, and personnel-related administrative functions.

Develop and improve administrative processes and workflows to enhance efficiency and effectiveness.

Coordinate special projects and provide administrative leadership across multiple business functions.

Perform other duties as assigned to support operational and business objectives.

Required Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Minimum of 5 years of progressive administrative support experience, preferably supporting senior-level leadership.

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Strong organizational, multitasking, and time-management skills.

Excellent written and verbal communication skills.

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.

Fluor

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