Administrative Assistant

Minnesota Visiting Nurse Agency • Minneapolis, MN • 1h ago

JOB DETAILS

Department: PM&I - Performance Measure and Improvement FTE: 1.0 (80 hours per pay period) Workdays: Monday - Friday Shift(s): Days Shift Length: 8 hours Location:In-Person

Purpose of this position:Under general supervision, provides administrative support to a department and leadership staff. Performs work involving technical or complex administrative tasks requiring excellent communication skills, considerable independent judgment and the ability to be flexible in a fast-paced environment. Represents the department and the organization to internal and external customers.

RESPONSIBILITIES:

Provides administrative support to a department and leadership, including arranging meetings, transcribing and developing documents

Provides staff and leadership support in planning and executing department goals and strategies

Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner

Greets visitors to the department and answers general support calls from internal contacts and vendors. Directs visitors/calls as appropriate. Resolves issues with little guidance

May assist in the on-boarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department. Maintains accurate versions of department organizational chart

Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed. Tracks, inputs, and maintains department data and information as instructed

Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools

Provides project support as needed

Provides customer service to hospital personnel in a timely, professional manner

Serves on administrative and/or cross departmental teams and task forces as assigned

Performs other duties as assigned

QUALIFICATIONS: /Minimum Qualifications:/

High school graduate

4-6 years of relevant administrative experience

-OR-

An approved equivalent combination of education and experience

/Preferred Qualifications:/

Associates Degree

Experience in a healthcare setting

/Knowledge/ Skills/ Abilities:/

Ability to work independently with limited guidance

Ability to adapt to change and changing priorities

Ability to communicate in a professional, clear, succinct, and tactful manner, both verbally and in writing

Experience in computer applications, e.g. Microsoft Word, Excel, Outlook, and PowerPoint

High level of interpersonal skills and the ability to communicate with people at all levels of the organization

Ability to manage a workload involving multiple activities and tight deadlines

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