Rate: $32.65 USD per hour
Description
KEEPING OPERATIONS SMOOTH AND TEAMS ON TRACK - BECOME AN ADMINSTRATIVE ASSISTANT TODAY!
Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced,? team-oriented environment, we want to speak to you!
WHY WORK FOR PRIMEFLIGHT?
Enjoy benefits like 401(k) with matching, health, dental, vision, and life insurance, paid time off, growth opportunities, and more (*Benefits may vary based on eligibility)
We are committed to being a leading provider of commercial services within the aviation industry
Our teams focus on maintaining a positive working environment and treating all team members with respect
With more than 200 locations across the world, we offer opportunities for career progression
SUMMARY OVERVIEW
The Administrative Assistant will play a vital role in supporting the daily operations of an office by managing administrative tasks and ensuring efficient office functionality. This position involves organizing and scheduling appointments, handling correspondence, preparing reports, and maintaining filing systems. You will also be responsible for providing support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed. Key skills for this role include strong organizational abilities, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.
RESPONSIBILITIES
Administering all testing for local applicants and coordinating badging and vetting
Assist with Recruiting, Hiring and training of local employees
Maintain employee schedules
Daily Management of timekeeping entries, payroll and assisting with issues
Handling HR related issues, communication with corporate and file management
Handle any reports or information requested by Station Management
Can work on client specific supply orders, reporting and compliance
Maintains a strong working relationship with airline partners
Can demonstrate regular, predictable attendance at job location
Utilizing excellent communication skills for client interaction
Employing problem solving abilities for issue resolution
Perform any additional duties as assigned by management
QUALIFICATIONS
18 years of age or older
Must be legally authorized to work in the country of employment.
Communicate effectively in English (reading, writing, speaking)
Bilingual in English/Spanish a plus
2 Years experience as an Admin or Administrative Assistant
Experience in customer service required
Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook
Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
Effectively communicate with colleagues and clients, both in-person and through electronic means
Pass a background check and drug screen
Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays
Must be flexible to work extended hours on occasion to support our field operations
To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:
Ability to lift up to 25 pounds
Position is generally sedentary, sitting for long periods of time
Be able to hear and respond to the spoken voice and to audible alarms
Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.
PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.
SMS/Text Communications
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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
