Clinic Administrative Assistant

Fresenius Medical Care • Livingston, NJ • 2h ago

PURPOSE AND SCOPE:

Performing general office duties incorporating a_ variety of basic and routine clerical and secretarial duties in a _clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, follows established company policies and procedures and applies acquired job skills to:

Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

Answering telephone & routing calls to the appropriate person

Professionally greet all patients and guests.

Maintain a professional environment at all times. Monitors the reception and waiting areas.

Distributing incoming mail.

ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.

Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes

Scheduling and Registration - Responsibilities may include the following based on location and business need:

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

Organizes travel for patients by contacting and providing requested medical records.

Coordinates with transient patient paperwork.

Coordinates transfer placements and confirmations along with Clinical Manager.

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

Assist with medical appointment referrals and scheduling.

Assist with transportation coordination and referrals.

Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

Setting up and maintaining filing systems and basic databases as applicable.

Completing forms and reports as required by the various company offices and outside vendors and agencies.

Preparing purchase orders using the appropriate software application.

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

Maintaining inventory of the necessary office supplies

Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).

Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.

Assemble,fileandmaintainpatientmedicalrecords

Printpatientscheduleandpullpatientchartsdaily.

Arrangeforpackagepickupanddelivery.

Assists with month-end reporting requirements.

Participate in collaboration sessions such as center/team huddles and staff meetings.

Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

Knowledge of office procedures required.

Proficient in Microsoft office applications

Ability to adapt to supporting software applications.

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Strong organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

None

EDUCATION :

HighSchoolDiploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

Minimum 6 months relevant experience without a degree.

1-2 years related experience preferred.

Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

Pleasanttelephonemanner.

The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.

Hourly Rate: $17.00 - $28.00

Non-Bonus Eligible Positions: include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions - include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Similar Jobs

Nurse Practitioner

Acacia Network • Bronx, NY • 37min ago

Hospital & Medical

Regular Full-Time Bronx, NY, US Salary Range: $81.78 To $81.78 Hourly MISSION STATEMENT: Are you ready to make a difference in your community while pursuing your passion? Since 1998, La Casa de Salud (LCDS) has been comm...

37min ago

Go to Apply

Registered Nurse

The Center for Alternative Sentencing and Employment Services (CASES) • New York, NY • 39min ago

Hospital & Medical

Full time Salaried Harlem 2090, New York, NY, US Salary: $103,968.00 Annually Job Title: Registered Nurse Job Summary: CASES is seeking a Compassionate and highly skilled Registered Nurse with active New York licensure a...

39min ago

Go to Apply

Administrative Assistant - Part Time - 22.5 Hours - Shift/Hours Varies - Atlantic Health Overlook Medical Center, NJ

Atlantic Health System • Summit, NJ • 1h ago

Hospital & Medical

Responsible for providing administrative support to ensure efficient operation for the administrative duties for oncology physicians. Responsible for confidential and time sensitive material. Familiar with a variety of t...

1h ago

Go to Apply

Administrative Assistant - Part Time - 22.5 Hours - Shift/Hours Varies - Atlantic Health Overlook Medical Center, NJ

Atlantic Health System • Summit, NJ • 2h ago

Hospital & Medical

2h ago

Go to Apply

Administrative Assistant, Market Growth & Sales - Cigna Healthcare - Hybrid (NY)

The Cigna Group • New York, NY • 2h ago

Hospital & Medical

The Administrative Assistant provides high-level administrative and operational support to Market Growth and Sales leadership in a fast-paced, customer-focused environment. This role serves as a key partner to leaders an...

2h ago

Go to Apply

Staff Attorney

City of New York • New York, NY • 3h ago

Hospital & Medical

Job Description ABOUT OATH: The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding more than 250,000 trials and hearings a year. As the City's...

3h ago

Go to Apply

Medical Director I

System One • New York, NY • 4h ago

Hospital & Medical

Job Title: Medical Director I Location: REMOTE - Must reside in commuting distance to New York, NY Type: Contract The medical director, US Medical Affairs for Antivirals will provide support for the US Antiviral Medical...

4h ago

Go to Apply

Director, Global Compound Market Access Leader, Cardiovascular

J&J Family of Companies • Raritan, NJ • 6h ago

Hospital & Medical

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and les...

6h ago

Go to Apply

Executive Director, Marketing (Aesthetic Medical Device) (Remote)

Bausch Health • Bridgewater, NJ • 6h ago

Hospital & Medical

Executive Director, Marketing (Aesthetic Medical Device) (Remote) Job Location: Bridgewater, New Jersey, USA Job Requisition ID: 15704 Join our global diversified pharmaceutical company enriching lives through our relent...

6h ago

Go to Apply

Dietary Aide

Erickson Living • New Providence, NJ • 7h ago

Hospital & Medical

New Providence, NJ Part time R0103813 Location: Lantern Hill by Erickson Senior Living Join our team as a Dining Associate in our Continuing Care department and play a key role in delivering excellent service to our resi...

7h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)