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Administrative Assistant / Cashroom Manager

Jetro Holdings, Inc • Portland, OR • 4h ago

Company: Jetro / Restaurant Depot

Location: 945 N Hayden Meadows Dr., Portland, OR 97217

Job Type: Full-time

Sector: Warehouse Team Member - Non Union

Compensation: $20.05 - $21.05

JOB DETAILS

Job Summary

The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.

Key Responsibilities

Support new hire onboarding processes, including coordination of required documentation and onboarding materials

Ensure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirements

Monitor employee timecards for accuracy and compliance, escalating discrepancies as needed

Prepare and submit weekly payroll reporting in accordance with company timelines

Maintain accurate administrative records, documentation, and required postings

Oversee daily cash room operations to ensure accurate handling, processing, and security of funds

Ensure compliance with all company cash handling policies, procedures, and audit requirements

Monitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolved

Maintain accurate cash records and reporting documentation

Ensure proper controls are in place for cash access, transactions, and secure storage

Coordinate with management, front-end, and operational teams to support administrative and financial processes

Identify risks, inconsistencies, or compliance gaps and escalate or implement corrective actions

Maintain organization, security, and cleanliness of both administrative and cash handling areas

Qualifications

Previous experience in administrative, payroll, cash handling, or financial operations

Strong understanding of documentation accuracy, compliance, and cash control procedures

Ability to manage multiple responsibilities across administrative and financial functions

High level of attention to detail and accuracy

Strong organizational, analytical, and problem-solving skills

Basic proficiency in Microsoft Office (Excel, Outlook, etc.)

Preferred Qualifications

Experience with onboarding, I-9 processing, payroll, and cash handling operations

Familiarity with audit standards and internal controls

Experience in retail, warehouse, or high-volume operational environments

Work Environment / Expectations

Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines.

Benefits & Perks

Medical, Dental, and Vision Insurance Coverage

401(k) Retirement Plan with Employer Match

Paid Time Off (PTO) in accordance with company policy

Six (6) Paid Company Holidays

Tuition Reimbursement Program (subject to eligibility and plan guidelines)

Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)

Competitive and Comprehensive Benefits Package Designed to Support You and Your Family

All benefits are subject to eligibility requirements and plan terms

Job Ref #:130cb7ef-9996-4985-8e48-00145e710e91

Date Posted:2024-12-16

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