Administrative Coordinator, Plant Operations

GE HealthCare • Phoenix, AZ • 1h ago

Job Description Summary

The Administrative & Site Operations Coordinator provides administrative, office management, employee engagement, and communication support for the Phoenix manufacturing site. This role serves as a key resource for site leadership by coordinating meetings, onboarding activities, site events, internal communications, and office operations. The coordinator helps drive employee engagement initiatives, maintains organizational effectiveness through strong administrative processes, and supports special projects that contribute to site performance and culture. Success in this role requires exceptional organization, attention to detail, professionalism, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment while working independently with minimal supervision.

GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description

Key Responsibilities

Event Coordination & Site Engagement

Assist in planning, organizing, and executing site events and employee engagement activities.

Actively participate in and support the site events committee.

Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce.

Administrative & Office Management Support

Provide overall office management and administrative support for the Phoenix site.

Schedule meetings and maintain accurate records, calendars, and documentation.

Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings.

Plan, schedule, and arrange business meetings, including logistics and room coordination.

Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed.

New Hire & Team Support

Assist in scheduling and coordinating new hire orientation sessions and onboarding activities.

Maintain organization charts, distribution lists, and team communication tools.

Schedule, coordinate, and support team meetings, operating reviews, all-hands meetings, and other site forums as needed.

Documentation, Reporting & Communication

Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials.

Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry.

Provide discrete and confidential coordination and handling of sensitive company information.

Office Organization & 5S

Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency.

Monitor office inventory and proactively replenish office supplies as needed.

Special Projects & Leadership Support

Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager.

Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision.

Manage multiple projects and competing priorities, initiating follow-up to ensure timely completion of commitments.

Qualifications / Requirements

Bachelor's Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.

Desired Characteristics

Strong ability to prioritize, anticipate needs, and work proactively.

Demonstrated ability to maintain confidentiality of highly sensitive and confidential information.

Ability to handle ambiguity, shifting priorities, and stressful situations effectively.

Knowledge of GEHC policies and procedures (preferred).

Proven ability to balance workload and meet short deadlines in a fast-paced environment.

Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web-based tools.

Excellent oral and written communication skills.

Strong interpersonal skills with the ability to interact effectively across all organizational levels.

Demonstrated organizational, coordination, and leadership capabilities.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership -always with unyielding integrity.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No

Similar Jobs

HVAC Agreement Administrative Assistant

System One • Chandler, AZ • 1h ago

Management & Administrative

Commercial HVAC Agreement Administrative Assistant Chandler, AZ | Full-Time We're seeking a detail-oriented HVAC Agreement Administrative Assistant to support preventative maintenance agreements, service contracts, and c...

1h ago

Go to Apply

HR Reinvention Consultant, Software & Platforms Industry

Accenture • Scottsdale, AZ • 2h ago

Management & Administrative

We are: Accenture's Talent Reinvention Partner and we're helping clients reinvent how people and organizations work-delivering leadership, talent, operating models, workforce intelligence, and change solutions to acceler...

2h ago

Go to Apply

Customer Service Representative 2 (Front-Counter)

State of Arizona • Phoenix, AZ • 3h ago

Management & Administrative

Job No: 543625 Work Type: Full-time Location: PHOENIX Categories: Administrative Support/Customer Service,Fish/Game/Wildlife GAME AND FISH DEPARTMENT Join the only state agency in Arizona responsible for conserving and p...

3h ago

Go to Apply

TRAINING MANAGER

State of Arizona • Phoenix, AZ • 3h ago

Management & Administrative

Job No: 543585 Work Type: Full-time Location: PHOENIX Categories: Education/Training,Law Enforcement/Detective/Corrections/Protective Services DEPT OF JUVENILE CORRECTIONS Our vision is to make Arizona's community safer...

3h ago

Go to Apply

Parts Ship/Rec Clerk Branch

Crown Equipment Corporation • Goodyear, AZ • 4h ago

Management & Administrative

Parts Ship/Rec Clerk Branch Location: Goodyear, AZ, US, 85338 Company Description: Crown Equipment Corporation, one of the world's largest lift truck manufacturers, offers local support on a global scale with more than 1...

4h ago

Go to Apply

Marketing Manager, Pathology

Caris Life Sciences • Phoenix, AZ • 5h ago

Management & Administrative

Irving, TX - 75039 Phoenix, AZ - 85040 Full time JR105172 At Caris, we understand that cancer is an ugly word-a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care-...

5h ago

Go to Apply

Lead Account Manager

Honeywell Technologies • Phoenix, AZ • 18h ago

Management & Administrative

As a Lead Account Manager here at Honeywell, you will play a crucial role in driving the company's success. Your expertise in managing key accounts and building strong relationships will enable you to effectively meet cu...

18h ago

Go to Apply

Customer Account Manager 2

UKG • Phoenix, AZ • 19h ago

Management & Administrative

Why UKG: At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workfo...

19h ago

Go to Apply

Territory Sales Manager - Specialty (Phoenix, AZ)

Sumitomo Pharma • Phoenix, AZ • 20h ago

Management & Administrative

US-AZ-Phoenix Full time R01475 Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, ur...

20h ago

Go to Apply

Territory Sales Manager - Specialty (Tucson, AZ)

Sumitomo Pharma • Phoenix, AZ • 20h ago

Management & Administrative

US-Remote Full time R01477 Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urolog...

20h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)