PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=204658 About Northern Essex Community College: Northern Essex Community College (NECC) serves more than 5,000 students annually across its campuses in Haverhill and Lawrence, Massachusetts, conveniently located within easy reach of Boston and the scenic beaches and state parks of New England's coastline. Recognized as one of the 2026 Most Promising Places to Work in Community Colleges by NISOD (National Institute for Staff and Organizational Development), NECC's success is driven by a mission-centered culture and a highly engaged workforce. As the first federally designated Hispanic-Serving Institution in New England, NECC remains committed to fostering a diverse, equitable, and inclusive workplace that reflects and supports the communities it serves. Rooted in the Merrimack Valley, NECC plays a vital role in strengthening the region through workforce development, expanded access to affordable higher education, increased degree attainment, and strong partnerships with businesses. NECC employees are united by a shared commitment expanding access to educational opportunities, supporting students in completing their academic journey in a timely and equitable manner, and preparing graduates for long-term success in the workforce. The college invests in its people through ongoing professional development opportunities, collaborative leadership, and a supportive work environment. Job Description: POSITION: Full-Time Administrative Assistant II - STEM (Administrative Assistant II):STEM Division; Haverhill Campus; 37.5 hours per week, Monday through Friday, 8:00am - 4:00pm; AFSCME Unit I Position SUMMARY:Responsible for performing a wide range of administrative duties in support of the division dean, including but not limited to: assisting in the development of the master schedule and faculty teaching schedules, coordinating the allocation of office space, organizing the ordering of textbooks, scheduling meetings, assisting faculty and students, compiling information to prepare accurate reports, preparing correspondence, maintaining records and filing, and answering division office phones. Also provides special project support to college initiatives including grant funded activities and High School programs. May supervise other support staff and temporary staff. Other duties as assigned. RESPONSIBILITIES: The responsibilities include, but are not limited to the following: Serve as the point of contact for the Dean; answer and field phone calls, respond to inquiries and e-mails in the absence of the Dean Reserve rooms for meetings and events Monitor and track multiple departmental budgets and grants on an ongoing basis; submit online requisitions, track expenditures, P-card purchases and reallocations, track personnel and operational spending based on fiscal deadlines, identify funding for various purchases, assist in identifying budgetary projections and shortfalls Communicate effectively and with cultural competence with the diverse student and faculty population, administration, staff and the general public Follow established procedures when responding to inquiries from students, faculty and staff to provide information and take appropriate actions Compose, proofread and maintain documents and communication for accuracy and completeness. Work cross-functionally with other teams such as the Office of Finance, Human Resources, Payroll, Facilities, and Information Technology to build relationships and support special projects Assists in the hiring process, ensuring alignment with NECC hiring requirements, policies, and procedures. Tracks employee time-off schedules and requests Submit work orders and maintenance tickets as needed Develop online forms, surveys, QR codes for various events Assist with organizing student outreach efforts; create and distribute callout-lists, make calls to students Print, scan and process confidential documents Composes documents to support program processes and procedures Organizes and updates the digital repository of program-related documents, including curriculum materials, policies, procedures, and guidance documents, making them accessible to the STEM Division Maintain and verify the workload reassignment forms for STEM each semester Maintain office supplies and complete orders through internal supply requisitions and outside vendors Plan and coordinate events with both internal and external partners Perform other duties and tasks assigned The Classification Specification is available at:Administrative Assistant Series PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=204658 Requirements: MINIMUM QUALIFICATIONS: Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: o An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience. o An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience. PREFERRED QUALIFICATIONS: Bachelor's Degree in Business, or related field preferred. Strong working knowledge and demonstrated experience in Microsoft Office (Outlook, Word, Excel). Demonstrated experience in a community college setting. Familiarity using Banner Information System, budgeting systems, and EAB Navigate Strong verbal and organizational skills. Ability to work independently and as part of a team. Aptitude for sorting through information quickly and efficiently. Experience in a higher education environment. Able to manage multiple projects simultaneously and meet deadlines. Adept at learning how to use new technology. Bilingual (English /Spanish). Experience working with and supporting a culturally diverse, population in a Hispanic-Serving Institution. EQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position. CONDITIONS OF EMPLOYMENT: All candidates must have legal authorization to work in the United States. Northern Essex Community College does not provide employment-based visa sponsorship. Employment is contingent upon the successful completion and review of a background check which will include CORI (Criminal Offender Record Information) and SORI (Sex Offender Registry Information). Additional Information: SALARY:$2,405.69 - $3,394.17 biweekly ($62,547.94 - $88,248.42 annually). Pay grade 17; An appointment from outside the bargaining unit (AFSCME) must start at Step I of the range. Complete fringe benefit package including competitive health insurance, free dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits. ANTICIPATED START DATE:October 5, 2026 Application Instructions: TO APPLY:To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration: Cover Letter, describing your qualifications and/or how you may be best suited for the role Resume/CV Review of applications will begin 5 business days from the posting date and will continue until the position is filled. Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors) DEADLINE:Open until filled /Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer./ /Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at://http://www.necc.mass.edu/clery/ Job: Education Organization: Northern Essex Comm College Title: *Administrative Assistant II - STEM Location: Massachusetts-Haverhill - 100 Elliot Street Requisition ID: 2600065E
