Job Title: Accounts Payable and Receivable Specialist
Job Description
The Accounts Payable and Receivable Specialist plays a key role in managing high-volume invoice processing, supporting customer billing and collections, and maintaining accurate financial records in QuickBooks Desktop. This position handles the full cycle of accounts payable, supports accounts receivable activities, and contributes to general accounting functions while building and maintaining positive relationships with vendors, customers, and internal stakeholders.
Responsibilities
Process 50+ vendor invoices daily in a high-volume accounts payable environment.
Perform three-way matching of purchase orders, receiving documents, and vendor invoices to ensure accuracy and compliance.
Verify purchase order accuracy and resolve discrepancies by coordinating with vendors and internal departments.
Ensure all invoices are coded correctly and approved in accordance with established company procedures.
Manage vendor payments and maintain accurate and up-to-date accounts payable records.
Review invoices for applicable sales tax and other tax-related requirements to ensure compliance with relevant regulations.
Reconcile vendor statements regularly and research outstanding balances or discrepancies.
Respond promptly and professionally to vendor inquiries and resolve payment issues in a timely manner.
Assist with month-end closing activities related to accounts payable, including accruals and reconciliations.
Generate and distribute customer invoices accurately and on schedule in support of accounts receivable processes.
Apply customer payments and maintain accurate and current accounts receivable records.
Monitor accounts receivable aging reports and follow up on outstanding balances to support healthy cash flow.
Conduct professional collection calls and communications with customers regarding overdue accounts while maintaining positive business relationships.
Research and resolve billing discrepancies and payment issues to ensure accurate customer account balances.
Support cash application and account reconciliation activities related to accounts receivable.
Assist with month-end and year-end accounts receivable reporting requirements.
Maintain accurate financial records within QuickBooks Desktop and ensure data integrity.
Assist with general account reconciliations and reporting activities as needed.
Ensure the accuracy, completeness, and confidentiality of all financial information handled.
Support audits and special accounting projects as required.
Collaborate with internal departments to improve accounting processes, workflows, and overall efficiency.
Essential Skills
4+ years of hands-on accounts payable experience in a high-volume environment.
Strong proficiency with QuickBooks Desktop for day-to-day accounting and recordkeeping.
Proven experience performing three-way match of purchase orders, receiving documents, and vendor invoices.
Demonstrated experience in accounts receivable, including invoicing, cash application, and collections.
Ability to process a high volume of invoices accurately and efficiently (50+ per day).
Solid understanding of tax-related invoice requirements, including sales tax review and compliance.
Proficiency in invoice processing, purchase order verification, and proper coding of transactions.
Strong data entry skills with high attention to detail and accuracy.
Working knowledge of Microsoft Excel for analysis, reporting, and reconciliation.
Experience with account reconciliations and maintaining accurate accounts payable and receivable records.
Effective communication skills for interacting with vendors, customers, and internal teams.
Ability to manage collections professionally while maintaining positive business relationships.
Strong organizational and time-management skills to handle multiple priorities and deadlines.
Commitment to maintaining confidentiality and integrity of financial information.
Additional Skills & Qualifications
Experience with bookkeeping and general accounting support in a corporate environment.
Experience in both accounts payable and accounts receivable, including end-to-end AP/AR processes.
Experience working with purchase orders and three-way match in a structured procurement environment.
Ability to analyze account activity and identify discrepancies or process improvements.
Familiarity with collections best practices and effective follow-up strategies.
Comfort working with various internal departments to streamline workflows and improve processes.
Interest in growing with a rapidly expanding company that supports a wide range of industries.
Prior experience using QuickBooks (in addition to QuickBooks Desktop) and other accounting tools is a plus.
Work Environment
This is a full-time, fully in-office role, working Monday through Friday from 8:00 AM to 5:00 PM. The position is based in a growing organization headquartered in Westchester, NY, with branches across the United States that serve a wide range of businesses and industries, including mechanical contractors, engineers, state facilities, and government organizations. You will join a close-knit accounting team of roughly 10 people in a collaborative environment that values accuracy, reliability, and continuous improvement. The role involves daily use of QuickBooks Desktop, Microsoft Excel, and standard office systems in a professional office setting.
Job Type & Location
This is a Contract to Hire position based out of Somers, NY.
Pay and Benefits
The pay range for this position is $33.65 - $38.46/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Somers,NY.
Application Deadline
This position is anticipated to close on Sep 24, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
