Administrative Assistant

Robert Half • Parsippany, NJ • 41min ago

Description

We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities.

Responsibilities:

Support partners and office staff with daily administrative activities to keep operations running smoothly.

Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.

Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.

Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.

Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.

Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.

Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.

Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.

Requirements - At least 2 years of administrative experience in a detail-focused setting with firm deadlines and multiple priorities.

Background in public accounting is preferred, though comparable experience in a similar environment will be considered.

Ability to format financial statements and prepare business documents with a high level of accuracy.

Prior exposure to tax processing or related administrative support is strongly valued.

Strong communication skills with the confidence to interact effectively with clients and internal staff.

Demonstrated attention to detail, sound judgment, and discretion when handling confidential financial information.

Proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat; experience with tax and workflow platforms such as ProSystem, CCH Axcess, SafeSend, or Knuula is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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