Administrative Asst/Exec. Asst 2 (2-4 Years)

Aston Carter • Miami, FL • 1h ago

Job Title: Administrative Assistant/Executive AssistantJob Description

We are seeking a dedicated Administrative Assistant/Executive Assistant with 2-4 years of experience to provide high-level administrative support. The role involves conducting research, handling information requests, and performing various clerical functions. The ideal candidate will act as an information and communication manager for the office.

Responsibilities

Answer phones and respond to emails.

Enter work orders and handle filing tasks.

Perform general office duties such as ordering supplies, maintaining records management systems, and conducting basic bookkeeping tasks.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Open, sort, and distribute incoming correspondence including faxes and emails.

Prepare responses to correspondence containing routine inquiries.

Essential Skills

Strong organizational skills and attention to detail.

Ability to manage multiple priorities effectively.

Strong written and verbal communication skills.

Ability to work independently.

Proficiency in Microsoft Office.

Fast learner.

Additional Skills & Qualifications

High school diploma or GED required.

Bilingual in English/Spanish preferred.

Work Environment

This position is located at 333 SE 2nd Ave, Suite 2020, Miami, FL. The work schedule is Monday through Friday, from 8 am to 5 pm. A laptop will be provided for work purposes.

Job Type & Location

This is a Contract position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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