Administrative Assistant

Aston Carter • Chicago, IL • 47min ago

Job Title: ReceptionistJob Description

As a Workplace Experience Coordinator, you will be instrumental in delivering a world-class customer service experience to employees and guests within a designated building. This role is pivotal in the Workplace Experience function, responsible for ensuring a welcoming and efficient environment.

Responsibilities

Serve as the first point of contact for all visitors, greeting them with a friendly and welcoming demeanor.

Issue visitor and parking passes, adhering to security protocols.

Answer telephone calls professionally, creating a memorable first impression.

Arrange and confirm recreational, dining, and business activities as requested.

Manage janitorial or maintenance work orders as needed.

Coordinate and execute workplace services, including mail, office supply services, and onboarding.

Address inquiries or complaints from employees, guests, and co-workers, providing solutions in a professional manner.

Organize and manage on-site events, including securing event space, setting up and tearing down the room, and delivering supplies.

Follow property-specific security and emergency procedures, notifying appropriate parties to ensure everyone's safety.

Coordinate with vendors supplying services or goods to the workplace.

Explain detailed information within the team and follow specific directions given by the manager.

Essential Skills

High School Diploma or GED with up to 2 years of job-related experience.

Ability to follow basic work routines and standards.

Strong communication skills for exchanging straightforward information.

Proficiency in Microsoft Office products, including Word, Excel, and Outlook.

Strong organizational skills with an inquisitive mindset.

Additional Skills & Qualifications

Customer service experience.

Front desk and administrative support experience.

Data entry skills.

White Glove reception experience.

Work Environment

The role is in-person, located in a professional office environment. You will work alongside the receptionist, supporting client office operations. The standard working hours are from 7 AM to 4 PM or 8 AM to 5 PM, Monday through Friday. The position is initially for three months with the possibility of extension.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Sep 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Similar Jobs

Jobsite Administrative Assistant

EMCOR Group • Highland, IN • 34min ago

Management & Administrative

About Us We are a full-service electrical contractor providing comprehensive solutions, including design-build, design-assist, value engineering construction, project management, commissioning/startup, and more. Job Summ...

34min ago

Go to Apply

Guest Service Representative

Marriott • Chicago, IL • 2h ago

Management & Administrative

Additional Information Job Number 26113937 Job Category Rooms & Guest Services Operations Location 101 E Erie St, Chicago, Illinois, United States, 60611 VIEW ON MAP ( https://www.google.com/maps?q=101%20E%20Erie%20S...

2h ago

Go to Apply

General Sales & Service Tech

Pep Boys • Chicago, IL • 3h ago

Management & Administrative

179892 Job Description Position Summary Contribute to the growth of the organization across all lines of business through customer engagement, expert product and service knowledge, follow-up, and follow through at the se...

3h ago

Go to Apply

Sr. Technical Account Manager, Sr. TAM

Amazon • Chicago, IL • 18h ago

Management & Administrative

Description Would you like to join one of the fastest-growing organizations within Amazon Web Services (AWS)? At AWS Enterprise Support we're looking for a Sr. Technical Account Manager (TAM) to influence the largest ent...

18h ago

Go to Apply