Working Title: Dental Clinic Administrative Assistant
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs
Job ID : 96712
Location : Minneapolis
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open only to eligible bidders in the same Agency/Seniority Unit and same Job Class/Option
Date Posted : 09/05/2026
Closing Date : 09/11/2026
Hiring Agency/Seniority Unit : Veterans Affairs Dept / Veterans Affairs-AFSCME
Division/Unit : Department of Veterans Affairs / Oral Healthcare Staff
Work Shift/Work Hours : Day Shift / 7:30 am - 4:00 pm
Days of Work : Monday - Friday
Travel Required : Yes - Up to 15% of the time. The travel schedule will be up to 80 hours in a quarter and will include overnight stays over several days depending on clinical needs. The incumbent needs to travel to the Minnesota Veterans Homes in Preston, Luverne, Montevideo, Bemidji, Silver Bay, Fergus Falls and Hastings.
Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Minnesota Veterans Home - Minneapolis
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is responsible for the administrative responsibilities of the Minnesota Veterans Home oral health program and supports the operations of the dental clinic by providing administrative support to the dentist and/or dental hygienist. This position follows infection control policies and procedures to maintain a safe environment for staff and patients; completes the billing and maintaining of patient records with appropriate/required documentation and imaging necessary to ensure continuity and state board compliance; and serves as the clinics technical support expert for specialized computer system in order to have uninterrupted services for patients and clinics.
This position requires independent travel to the Minnesota Veterans Homes locations throughout the state of Minnesota.
Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link (https://youtu.be/uLsQU1FT0hs)
To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Minimum Qualifications
Ability to:
Perform administrative support work such as ordering supplies, processing invoices, tracking expenses, facilitating mailings and researching information online.
Customer service skills sufficient to assist veterans/customers in person, by phone, and in writing/by email with tact and diplomacy, meeting quality standards.
Word processing sufficient to use software such as Microsoft Word to create, format, edit, print and save a variety of documents including tables, charts and graphs, to @type and format letters and memos, and create reports by combining and presenting data from multiple sources in an organized format.
Spreadsheet skills sufficient to use software such as Microsoft Excel to enter, compile, store and retrieve data.
Communication skills sufficient to use business grammar, spelling, and punctuation to edit reports, letters, and other documents, and to communicate effectively.
Ability to transport equipment and supplies to various MN Veterans Home locations with or without reasonable accommodations.
Preferred Qualifications
Experience working within a medical/dental clinic office.
Experience working with a geriatric resident population, with understanding of cognitive and physical needs.
Knowledge of the principles and practices of office management specifically relating to medical supplies, business operations, and tracking of necessary policies, procedures and protocols.
Electronic Medical Records technology skills sufficient to understand data privacy relating to resident health information.
Advanced skills in troubleshooting and working within various electronic medical record systems such as Point ClickCare and FUSE (dental software).
Additional Requirements
A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).
Finalists may be required to pass a driver's license check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
