AP Specialist - Amarillo, TX

Friona Industries • Amarillo, TX • 11h ago

General Description / Objective

The Accounts Payable Specialist assists with the day-to-day accounting functions of Friona Industries related to accounts payable processing and vendor management. This position is responsible for ensuring timely and accurate processing of invoices, payments, and vendor records across all departments.

The role requires strong attention to detail and frequent coordination with internal departments, vendors, and accounting staff to maintain accurate financial records and support daily, monthly, and annual accounting processes. This position reports to the Accounting Manager and may work in conjunction with other accounting staff, managers, and executives across Friona Industries locations.

Roles and Tasks

Gather backup for cattle invoices

Verify information on invoices and purchase orders and feedyards

Processing cattle payments daily

Reconcile daily drafts

Balance specific accounts, Monthly general ledger balancing

Perform lien searches on new suppliers along with updating current suppliers every six months

Send suppliers cattle contracts

Update and maintain vendor database

Maintain filing contracts, cattle tickets, drafts, etc.

Assist with special projects and audit preparation

Provide coverage and support in the procurement department and accounting department

Backup for the outside cattle assistant

Answer phones

Process and review vendor invoices for accuracy, coding, and proper approval

Process payments including checks, drafts, wires, and ACH transactions

Maintain and update vendor records in the accounting system

Verify invoices against purchase orders, receipts, and supporting documentation

Reconcile vendor statements and resolve discrepancies in a timely manner

Respond to vendor inquiries regarding invoices, payments, and account balances

Perform lien searches on new suppliers and update supplier records as required

Maintain organized electronic and physical documentation for all accounts payable transactions

Assist with month-end closing activities including reconciling assigned general ledger accounts

Reconcile processed work by verifying entries and comparing system reports to balances

Maintain accurate historical records of payments, invoices, and vendor documentation

Assist in preparing reports and analyses related to accounts payable activity

Support internal and external audit requests by providing documentation and reports

Follow established accounting procedures and assist with identifying opportunities to improve payment processes

Provide support and coverage to other finance or procurement functions when needed

Assist with special projects as assigned

Perform other duties as assigned

This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Profile / Professional Competencies

Education Requirements:

High School Diploma / GED preferred

Preferred: Associate's degree in business, Accounting, Finance, or related field, or equivalent work experience

Specific Knowledge / Experience:

Proficient in Microsoft Office programs, especially Excel

Knowledge of accounts payable processes and general accounting principles

Experience with accounting or ERP systems preferred

Cattle, agriculture, or feedyard accounting experience is helpful but not required

Strong attention to detail and accuracy

Excellent organizational and time management skills

Strong communication and problem-solving skills

Ability to work independently with minimal supervision

Ability to manage multiple priorities and meet deadlines

It is our policy to provide equal employment opportunities and we will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability veteran status or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Friona Industries participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization.

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