Catering Events Admin - PA Conv Ctr - Catering

ARAMARK • Philadelphia, PA • 2h ago

Job Description

The Catering Service Administrative Assistant provides internal administrative and operational support to the catering management team. This role focuses on organizing event documentation, preparing materials for service teams, and supporting staffing and onboarding processes. This position plays a critical role in ensuring efficient, behind-the-scenes execution of catering operations.

Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs

Job Responsibilities

Prepare, print, and organize Banquet Event Orders (BEOs) and related event documentation

Assemble and distribute event packets for catering staff and management

Maintain accurate and organized filing systems for event paperwork

Monitor callout log and lateness and ensure proper disciplinary action is prepared for delivery before their next shift.

Draft and track disciplinary documentation as needed

Assist with creating signage and labels for food items and event displays

Ensure all printed materials are accurate, clearly formatted, and ready in advance of events

Support catering managers with administrative event setup needs

Assist with creating and maintaining schedules for hourly catering staff

Track staffing needs and availability in coordination with catering leadership

Update schedules and communicate changes internally as needed

Coordinate interview scheduling for prospective catering employees

Coordinate with HR for proper employee onboarding and record maintenance

Provide general administrative support to the catering management team

Help streamline internal processes to improve efficiency and organization

Support special projects and operational tasks as assigned

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree preferred)

Previous administrative experience required (hospitality or catering experience a plus)

Strong organizational and document management skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to manage multiple tasks and meet deadlines in a fast-paced environment

High attention to detail

Strong time management and organization

Ability to work independently and as part of a team

Clear internal communication skills

Discretion and professionalism with sensitive information

Adaptability and reliability

May require flexible hours, including occasional evenings or weekends, depending on scheduling needs.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .

ARAMARK

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