Job Title: Payroll Data Entry Administrator
Job Description
The Payroll Data Entry Administrator supports the accounting team by accurately processing certified payroll data for employees and subcontractors, performing front-end accounts payable data entry, and assisting with basic payroll processes. This role communicates frequently with internal project teams and external subcontractors to resolve payroll issues, utilizes Excel for reporting and organization, and handles a variety of administrative and accounting-related office duties.
Responsibilities
Enter and maintain certified payroll data for both company employees and subcontractors with a high degree of accuracy.
Perform front-end accounts payable data entry, including invoice processing and related documentation.
Assist with basic certified payroll processes to ensure compliance and timely completion of payroll activities.
Communicate with internal partners, such as project coordinators and project leadership, to address and resolve issues related to certified payroll data.
Communicate with external partners, including subcontractors, to clarify and correct certified payroll information as needed.
Utilize Microsoft Excel to create, update, and maintain reports and spreadsheets for payroll and accounts payable data.
Support the accounting department with general office and administrative duties, including data entry, filing, and document organization.
Use multiple technology platforms and accounting systems to input, track, and reconcile financial and payroll information.
Maintain accurate records and documentation to support bookkeeping and accounting functions.
Ensure all work is completed with strong attention to detail, organization, and adherence to established procedures.
Essential Skills
Hands-on experience with accounts payable processes and front-end AP data entry.
Proficiency in data entry, including certified payroll data for employees and subcontractors.
Experience with invoice processing and basic bookkeeping tasks.
Strong working knowledge of Microsoft Excel for reporting, data organization, and spreadsheet management.
Ability to use multiple technology platforms and accounting systems effectively.
Strong communication skills for collaborating with internal teams and external subcontractors.
High level of attention to detail and accuracy in handling financial and payroll information.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Administrative support experience within an accounting or finance environment.
Understanding of certified payroll processes and documentation.
Additional Skills & Qualifications
Background in accounting or administration within a business or construction-related environment.
Comfort working in a fast-growing organization and adapting to evolving processes.
Ability to build positive working relationships with project teams and subcontractors.
Demonstrated reliability and professionalism in handling confidential payroll and financial data.
Work Environment
This role is based on-site five days per week in a growing construction company located in North Kansas City, working in a modern building with offices and cubicles. You will be part of a small, collaborative accounting team that is expanding as the company grows. The environment is professional, organized, and fast-paced, with regular interaction across departments and with external partners. The company offers paid holidays and 10 days of PTO while on contract, increasing to 15 days of combined PTO upon permanent hire. Retirement benefits include total contributions of over 10% through an ESOP and 401(k) plan for permanent team members. Standard business attire is expected in the office setting.
Job Type & Location
This is a Contract to Hire position based out of North Kansas City, MO.
Pay and Benefits
The pay range for this position is $24.00 - $26.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in North Kansas City,MO.
Application Deadline
This position is anticipated to close on Sep 10, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
