Adecco is recruiting for an Administrative Assistant for a client in Liverpool, NY . This position is temp-to-hire, paying $17-19/hour.
Schedule is Monday through Friday from 8:00 AM to 5:00 PM.
Position Overview:
We are seeking a detail-oriented Administrative Assistant to support daily office operations in a fast-paced manufacturing environment. This role will involve front desk reception, data entry, customer support, clerical tasks, and general administrative assistance to multiple departments.
Key Responsibilities:
Answer and direct incoming phone calls
Greet visitors and assist with front desk responsibilities
Perform data entry and maintain accurate records
Assist with order entry, billing, and document processing
Support customer service and office staff as needed
Maintain filing systems and office documentation
Handle incoming mail, packages, and deliveries
Maintain office supplies and assist with general office organization
Qualifications:
Previous office or administrative experience preferred
Strong communication and customer service skills
Excellent organizational and multitasking abilities
Strong attention to detail and problem-solving skills
Proficiency with Microsoft Office programs
Ability to work effectively in a fast-paced environment
Advanced English reading, writing, and comprehension skills
ADMINISTRATIVE ASSISTANT
Job S ummary:
Serves as an Administrative Assistant to office personnel and answers the in-coming main phone line.
The administrative office staff is a team. Each Administrative Assistant has set responsibilities and
backs-up the other administrative assistants by taking responsibility of overflow office work and
projects, as assigned.
Supervisory Responsibilities: None
Duties/Responsibilities:
1st Admin - Front Desk - Reception
Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or
escorts him or her to the appropriate location.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
Performs data entry administrative and clerical support tasks such as entering purchase orders into
the AS 400 and follow up with vendors.
Provides support to the Procurement Manager as requested.
Provides support to Customer Service Reps (CSRs) and @types customer quotes as requested.
Performs basic filing and recordkeeping for Controller.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Opens and sorts the incoming mail.
2nd Admin - Data Entry
Receives data and paperwork from the Sales Department and other office staff each day.
Verifies the receipt of data and paperwork, obtaining any data that is missing.
Records and processes data and paperwork into the correct computer system(s) effectively and
efficiently, supporting the 24-hour process turnaround expectations:
Completes the billing process each day in an effective and timely manner.
Completes the order entry process each day in an effective and timely manner.
Updates and maintains customer information as required in an effective and timely manner.
3rd Admin - Working with CSRs
Assists with inputting job card updates and creates job packets.
Retrieves information as requested from records, email, minutes, and other related documents;
prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Manages documentation logs in order to track document status' and other clerical records for the
document control center.
Maintains and orders office supplies.
Administrative Assistant JD Page | 2 May 2026
Overall:
Resolves minor processing problems; seeks assistance from management or other appropriate staff
for issues beyond immediate expertise and supports the 24-hour turnaround process expectations.
Assists with and serves as a backup for the other administrative functions and the reception area.
Maintains filing systems as assigned and completes all relevant filing each day.
Maintains confidentiality of sensitive information.
Engages with customers, vendors, co-workers (which include leased or temporary), subcontractors
and delivery drivers, etc. with a positive and supportive attitude.
Conforms to the company's culture of quality, service and continuous improvement, while taking
personal responsibility for own actions and treating fellow employees, customers and vendors
respectfully and ethically.
As needed, assigned "Champion Role" in keeping shop inventory stocked, organized and clean.
Submits requisition form to Manager when supplies/inventory is needed.
Committed to XTO's quality policy, strives to do their best in following XTO's quality standards
and at all times provides exceptional customer service to both internal and external customers.
Follows all company and OSHA Safety regulations; works in a safe manner and uses personal
protective equipment as instructed; reinforces housekeeping and XTO's core values.
Efficient with time and task completion, working smarter and not harder.
Maintains list of pending and completed responsibilities and checklists as needed.
Seeks out work and assignments when caught up on workload by asking Management.
Maintains a clean, neat, clutter-free and organized work area.
Performs other related duties as assigned.
Job descriptions are not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee. Duties, responsibilities and activities may change
or new ones may be assigned at any time with or without notice.
Req ui red S ki ll s/ Abil i ti es:
Ability to establish and maintain effective working relationships with supervisory personnel, coworkers,
vendors, contractors and other business professionals.
Strong verbal and written communication skills.
Proven ability to successfully multi-task.
Proven ability to thrive in a fast-paced environment and meet critical deadlines.
Excellent organizational skills with a high attention to detail.
Proficient in Microsoft Office Suite and/or similar software.
Ability to maintain confidential information.
Req ui red Comp etenci es:
Integrity & Ethics - Is consistently honest, trustworthy, and dependable. Shows good moral
judgement which builds trust with co-workers, customers, supplies, and our community.
Customer Focused (Customer Driven) - Identifies and prioritizes our customer needs and
recognizes constraints. Seeks to find out more about customers to provide better service, deliver
Administrative Assistant JD Page | 3 May 2026
sound solutions, reliability, and delivers on commitments. Adopts professional approach to
customers.
Job - Knowledge, Comprehension, Quantity and Quality & Results Oriented - The extent to
which the employee: (1) possesses specific skills, knowledge and abilities required to competently
perform the job (2) acquires new knowledge and skills as necessary to perform the job (3) utilizes
appropriate resources (people, skills, services) to accomplish objectives (4) follows company
procedures (5) accomplishes assigned work of a specified quantity within a specified time period
maintaining quality (6) knowing when to get a manager involved in a situation.
Attitude, Engagement, Attendance & Reliability - Employee is positive, cooperative, and
maintains a good disposition. Employee is engaged and takes pride in their work. The extent to which
the employee works their schedule consistently, shows up on time and does not call in excessively
or takes unpaid time off.
Continual Improvement - Continually learning to gain more knowledge of company processes and
materials. Finding inefficiencies in processes and suggesting possible solutions. Works together and
collaborates effectively with co-workers toward a common goal/vision.
Organized, Detailed, & Thorough - Effectively manages time, prioritizes workload/
responsibilities, optimally utilizes resources, and concentrates on the result/deadlines to achieve
greater results. Able to learn quickly and easily in a demanding, fast-paced environment. Maintains
a clean, neat, clutter-free, and organized work area. Focuses on all the needed crucial details,
proofreads and double checks work, and promptly revises and fixes mistakes as informed.
Education and Experience :
High school diploma required.
Must have a current valid NY driver's license and submit a copy to Human Resources prior to driving
for business purposes and/or a company vehicle.
Prior office experience preferred.
Physical Requirements & Working Conditions:
Environment: While performing the duties of this job, the employee spends 5% of their time in the
production plant environment, where they may be exposed to airborne dust particles, smells, variety
of temperatures (based on season and outside weather conditions) and noise associated in a
manufacturing facility which they must be able to work in and tolerate. The noise level in the work
environment is usually moderate to loud.
Mobility: Must be able to perform physical activities (reaching, bending, pushing, pulling,
stretching, lifting); must be able to sit for prolonged periods of time AND/OR regularly required to
stand and walk for periods of time depending on assignment; must maneuver across a cement floor
to access various areas of the production facility.
Pay Details: $17.00 to $19.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
