Summary The Administrative Officer assists the Chief, Radiation Oncology Service (ROS) in the overall administrative decision-making, policy development, and resource management of the radiation oncology service. Responsibilities Administrative Management Responsible for providing administrative oversight for planning, organizing, coordinating, implementing controlling, and evaluation of the overall administrative operations of Radiation Oncology Service. Recommends new programs and enhancements of existing programs, including writing necessary proposals for funding, personnel, equipment/furniture and physical facilities. Participates in the development of Radiation Oncology Service strategic long-range planning, analyzes plans to determine the impact on administrative processes, and feasibility of making modifications to accomplish mission requirements. Assists the Chief, ROS in planning, developing and executing a system for providing required reports to facility management, the VISN, JCAHO, ACR (American College of Radiology - accrediting body for Radiation Oncology) and other outside organizations. This includes recognition of recurring reporting needs, verification and validation of the information reported, and timely response to special reporting requirements which present themselves. Serves as Credentialing and Privileging Coordinator for the radiation oncology program. The goal setting and program planning duties of this position are critical to the functioning of the service and contribute significantly to the accreditation process. Plans, requests, and documents need for personnel resources. This includes determining resource needs, verifying data supporting the needs, searching for acceptable alternatives and ensuring. Fiscal Management & Procurement Contracting Develop and monitor the service's annual operating budget, projecting staffing costs, equipment needs, supply expenditures, and any anticipated capital investments (e.g., a new linear accelerator is an enormous capital planning event). Records and organizes documents relating to expenditures to provide accurate and timely data and immediate visibility concerning availability of funds. Coordinates the control points assigned to Radiation Oncology Service. Provides training in fiscal management to responsible officials as required for optimal utilization of funds and maintenance of records. The advent of third-party reimbursement, increased CPT codes, and the potential for medical center gains will be impacted by this position. Incumbents' knowledge and ability to communicate, provide valid information and data will impact locally and nationally. Performance Improvement and Organizational Analysis Serves as the performance improvement coordinator for Radiation Oncology Service. Responsible for coordinating the service-level performance improvement management system; collect, analyze and report data and information on a variety of service and facility level improvement initiatives; track, analyze and report on data to the Chief, ROS for day-to-day operations and long-term planning. Performs studies, analysis, and surveys in all areas of the Radiation Oncology operations as may be required to achieve greater operating efficiency, greater effectiveness of patient care and greater economy of operations. This will be on incumbents own initiative and/or as required by the Chief, ROS. Serves as QM manager for Radiation Oncology Service, collects and analyzes data for program development utilization review, and assistance with management strategies. Conducts analysis of space requirements, prepares requests and justification of Radiation Oncology clinic space for review by the facility space management committee. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am - 4:30pm. Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD516-113240 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-9 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provide administrative oversight for planning, organizing, coordinating, implementing controlling, and evaluation of the overall administrative operations of Radiation Oncology Service; Participate in the development of Radiation Oncology Service strategic long-range planning, analyzes plans to determine the impact on administrative processes, and feasibility of making modifications to accomplish mission requirements; Perform comprehensive in-depth analysis of data to determine changes in workload, volume, patterns, trends and staffing and prepares for presentation (narrative, statistical and graphic reports) with recommendations for cost effective changes to appropriate management sources; Assure the annual performance appraisals for all Radiation Oncology employees, including physician professional evaluations (OPPE/FPPE), are completed in accordance with current regulations and established timeframes; Prepare the Radiation Oncology service budget projections based on studies of past expenditures, knowledge of Radiation Oncology care requirements, changes in which have occurred in workload, and future goals of service which involves working closely with the program heads in assessments, forecasting, and determination of their specific needs; Provide direct supervision of the office administrative personnel with full responsibility for the performance appraisals of the clerical employees, and assists the Chief, ROS in administrative supervision of physicians and radiation therapists; Manages contracting and procurement for large, complex procurements. This may include preparing procurement requests, evaluating proposals for work, and/or maintaining procurement and contracting records. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related, if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and graduate-level education.. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
