Summary This position is located at the Hershel Woody Williams VA Medical Center in Huntington, West Virginia. The position is organizationally aligned within Fiscal Service. The position serves as the primary cashier for the facility and also as the Program Coordinator for the Travel Credit Card Program. Responsibilities Major Duties include, but are not limited to: Completes actions that post in the Medical Center's general ledger control and subsidiary accounts. Records transactions through electronic systems such as the VA's Travel Management System, US Bank, FMS, and IFCAP. Manages summary cost accounts verifying validity and accuracy of all transactions and data across at least three appropriations, 60 cost centers, and 13 budget object codes. Initiates and completes travel arrangements and reservations for employee and non-employee travelers completing temporary duty (TDY) or invitational travel, both foreign and domestic. Ensures travel authorizations are completed and ticketed prior to traveler's starting travel date. Coordinates the issuance of Government Travel Cards and establishes employee files in the FMS payment system. Advises employees on conditions and requirements under which allowances are payable and provides information on ways to avoid excess cost or misuse of government funds. Provides estimates to travelers utilizing approved per diem rates and mileage reimbursement rates. Initiates and completes vouchers for TDY and local travel. Works with traveler post travel to obtain receipts. Creates voucher and finalizes reimbursement and/or payment to pay off Government travel credit card within the five-day policy deadline for completion. Ensures that all expenses are authorized and documented with receipts as required. Applies knowledge of the Federal Travel Regulations (FTR) and VA travel policy to serve as facility subject matter expert on allowable expenses, receipt requirements, deadlines, and documentation. Serves as the Facility's Program Coordinator for the Travel Credit Card Program. Monitors un-authorized usage of travel cards. Follows-up on delinquent balances. Issues bills of collection and initiates salary offset. Ensures limits on cards are appropriate. Maintains travel tracking Excel spreadsheet; reconciles subsidiary records; identifies out-of-balances and implements corrections. Assists managers in performing analyses and/or evaluation of travel program. Obtains, organizes, files, and retrieves reports, correspondence, and numerical data for use in preparing status reports, training, and audits. Recommends process improvements. Provides appropriate customer service to travelers, Financial Services Center Austin, and management. Resolves and follow up on travel-related inquiries. Provides training and vendorization guidance. This position is at the full performance level. Work Schedule: FT, 8am-4:30pm, Monday-Friday Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD23261A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience at the GS-05 level would typically include, but are not limited to: Processing and verifying accounting transactions; Assisting with account reconciliations, researching discrepancies, and supporting audits or financial reviews; Serving as an alternate cashier/teller handling window payments, credit card transactions, check endorsements, and cash accountability; Knowledge of the Travel Credit Card Program and Travel Management System including Federal Travel regulation and VA policy related to travel; Ability to communicate orally with professional, administrative and technical personnel at all levels, with special emphasis on customer service; Ability to use various software programs including Adobe Acrobat, Outlook, Excel, and Word. Preferred Experience: Experience processing travel authorizations, vouchers, and reimbursement claims in a Defense Travel System (DTS) or Concur Government Edition environment. Prior experience in federal accounting, finance, or budget office supporting travel or disbursement functions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Whole Health is an approach to health care that empowers and equips people to take charge of their health and well-being and live their life to the fullest. The VA is committed to Whole Health and values Veteran and Employee health and wellbeing. As a VA employee, you will practice Whole Health in an environment that supports personalized and proactive care.
