The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization and plays a key role in managing recruiting activities and building strong candidate relationships. This role serves as an organizational hub for the recruiting team, often providing candidates with their first impression of the company. The Recruiting Coordinator collaborates effectively with internal stakeholders and external candidates, communicates clearly and professionally, and adapts quickly to changing priorities. This position is ideal for someone who wants to broaden their experience and contribute to building a high-performing organization of talented individuals.
Responsibilities
Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
Maintain and update candidate records and job postings in recruiting systems, ensuring accuracy and confirming new hires in a timely manner.
Provide follow-up correspondence to candidates regarding their recruiting status through phone and email, ensuring a professional and positive candidate experience.
Track recruiting activities and compile candidate status updates into a clear weekly report for the recruiting team and stakeholders.
Coordinate post-interview debrief meetings and prepare and distribute debrief materials to participants.
Identify and recommend opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.
Assist in the coordination and execution of other recruiting activities and projects as needed to support the overall recruiting function.
Essential Skills
At least 1 year of experience as a recruiting coordinator or in a coordination role.
Proficiency with MS Word, Excel, and PowerPoint.
Bachelor's degree.
Demonstrated administrative experience supporting processes, documentation, and data accuracy.
Experience coordinating schedules and managing multiple calendars in a professional setting.
Additional Skills & Qualifications
Strong customer focus with a commitment to delivering a positive and professional candidate experience.
Excellent attention to detail and strong organizational skills, with the ability to manage multiple tasks simultaneously.
Strong oral and written communication skills, including clear, professional email and phone communication.
Ability to work effectively in a fast-paced, quickly changing environment.
Experience in roles such as scheduling coordinator, program coordinator, or similar coordination-focused positions.
Familiarity with applicant tracking systems (ATS) and general recruiting processes.
Work Environment
This role is 100% onsite in a corporate office environment (Arlington, VA). The Recruiting Coordinator works closely with recruiters and hiring teams in a dynamic, fast-paced setting that requires frequent communication, coordination, and collaboration. The position involves regular use of standard office technologies and software, including MS Word, Excel, and PowerPoint, as well as recruiting and applicant tracking systems. The workday typically centers around business hours, with the need to adapt to changing schedules and priorities to support interviews and recruiting activities. The environment emphasizes professionalism, responsiveness, and a strong focus on providing an excellent experience for candidates and internal partners.
Job Type & Location
This is a Contract position based out of Arlington, VA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Arlington,VA.
Application Deadline
This position is anticipated to close on Sep 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
