Administrator

Port Authority of New York and New Jersey • New York, NY • 2h ago

Description

About the Role

The Administrator plays a key role in supporting the day-to-day operations of the Office of the Secretary. Reporting the Principal Business Manager, This position provides Board Meeting support, comprehensive administrative and business management support to the unit.

Responsibilities

Assist in the administration of all personnel functions including but not limited to HR transactions; on-boarding, access; relocation, training and employee recognitions, timekeeping, tuition reimbursements and petty cash Contractor/Consultant module set-up and maintenance and the coordination of Commuter Benefit program for Office of the Secretary and certain Executive floor staff

Administer Board Room reservations process

Preparation of the agency's 25-year and 50-year service anniversary letter program

Assist with coordination of logistics for all Board and Committee meetings

Assist in the management of the physical offices of the Secretary's Office and certain Executive Offices and conference rooms, located on the 23rd Floor, which includes a myriad of services provided to the executive staff, as well as office space services

Prepare agenda for unit and department meetings, catch-ups, staff and quarterly events

Procurement of all office supplies and general office products

Coordination of deliveries, messenger services and Vehicular Security Center reservations

IT Coordination, process technology requests for equipment and software, close-outs, hard drive removals and other processes as needed

Support with the preparation and monitoring of the Office of the Secretary and Executive Offices' Budgets

Processing of all vendor payments, procurement card coordination and reconciliation

Review and process departmental travel and other related administrative responsibilities

Assist in the administration of all personnel functions including but not limited to HR transactions; on-boarding, access; relocation, training and employee recognitions

Perform special projects and other related duties as assigned and requested by leadership

Business Continuity Plan Coordinator

Minimum Qualifications

Bachelor's degree in Business Administration, Human Resources or related discipline from an accredited college or university or 3 years increasingly responsible administrative/business management experience.

Demonstrated knowledge of Port Authority policies and procedures, specifically as they relate to administration, human resources, labor relations, staffing, budgeting, and audit procedures.

Demonstrated experience with Human Resources functions within PeopleSoft, SAP, Budget Pro, and Microsoft Office Suite.

Must meet performance standards and have completed all probationary periods. Applicant's jobperformance, including an attendance review, will be reviewed in accordance with Port Authority policy.

Desired Qualifications

Demonstrated ability to work independently, organize work, prioritize multiple concurrent assignments within strict deadlines, and work under pressure

Knowledge of the Port Authority's organizational structure, policies and procedures

Strong interpersonal, oral, and written communication skills

Demonstrated ability to exercise good judgment and discretion in handling confidential information

Proven history of managing multiple projects simultaneously while supporting daily office operations

Knowledge of departmental budget process is desirable

Experience in assisting with logistical planning for large-scale meetings

Demonstrated strong working knowledge of SAP and Peoplesoft

Flexibility

Detail oriented

Excellent follow up and communication skills

Proficiency with Microsoft Office programs, including Word and Excel

Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation, Benefits & On-Site Collaboration Requirements

The Port Authority of New York and New Jersey offers a competitive benefits package and a professional environment that supports development and recognizes achievement.? Click here for more information about benefits, our culture, and career development opportunities.?

The Port Authority of New York and New Jersey anticipates that the actual salary offered to a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors. The expected compensation range for this role is:?

Minimum: $58,292 Midpoint: $75,796 Maximum: $93,288?

In accordance with Port Authority policy, this position permits employees to work remotely a maximum of one day per week, subject to operational and business needs.

REQNUMBER: 64747

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