Administrative Assistant

Robert Half • Bee Cave, TX • 2h ago

Description We are looking for an organized and service-oriented Administrative Assistant to support daily front desk operations and office coordination in Bee Cave, Texas. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes on track, and staying ahead of office needs in a busy workplace. The role combines receptionist duties, document preparation, inventory oversight, and event support while working on-site during standard business hours.

Responsibilities:

Welcome guests, employees, and visitors with professionalism, answer incoming inquiries, and help direct people to the appropriate contact or area.

Keep the reception space, kitchen, and shared office areas presentable, stocked, and ready for daily use.

Prepare, edit, and organize business documents, spreadsheets, and correspondence using Microsoft Office applications.

Enter, categorize, and maintain receipt records in expense tracking tools while ensuring files are complete and accurate.

Upload documentation to Dropbox using consistent naming practices and organized folder structures for easy retrieval.

Design simple flyers in Canva and provide administrative coordination for meetings, catered functions, and workplace events.

Track supply levels for office materials, beverages, snacks, and cleaning items, and flag replenishment needs before shortages occur.

Arrange vendor visits, monitor completion of requested services, and communicate follow-up items to management as needed.

Partner with on-site support staff to assist with event setup, breakdown, catering logistics, and related office activities. Requirements - High school diploma or equivalent required; an associate or bachelor's degree is preferred.

Prior experience in a front desk, receptionist, or administrative support position.

Working knowledge of Microsoft Office, including Word, Excel, and Outlook.

Strong organizational skills with careful attention to detail in data entry, receipt handling, and inventory tracking.

Ability to manage multiple priorities independently in a fast-paced office environment.

Strong communication skills, dependable attendance, and a customer-focused presence.

Experience using cloud-based file storage platforms such as Dropbox.

Exposure to expense management systems, inventory tools, Jira, bookkeeping tasks, or gaming-related environments is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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