Executive Assistant

Robert Half • West Palm Beach, FL • 4h ago

Description

We are looking for a polished, resourceful, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing complex schedules, coordinating meetings and travel, preparing reports and presentations, and ensuring day-to-day operations run efficiently. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information with professionalism and discretion. Based on general knowledge.

Key Responsibilities

Provide direct administrative support to one or more executives, helping manage priorities and daily operations. Based on general knowledge.

Coordinate complex calendars, schedule internal and external meetings, and resolve scheduling conflicts efficiently. Based on general knowledge.

Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting. Based on general knowledge.

Prepare and edit correspondence, presentations, meeting agendas, reports, and other business documents. Based on general knowledge.

Serve as a liaison between executives, employees, clients, and external partners, maintaining professionalism at all times. Based on general knowledge.

Track deadlines, monitor follow-up items, and help keep projects and initiatives moving forward. Based on general knowledge.

Organize meetings, events, and conference calls, including logistics, materials, and meeting notes when needed. Based on general knowledge.

Maintain confidential records and handle sensitive business information with a high degree of discretion. Based on general knowledge.

Support special projects and provide general administrative as

Requirements

Qualifications

3+ years of experience in an Executive Assistant, Senior Administrative Assistant, or similar administrative support role. Based on general knowledge.

Excellent written and verbal communication skills. Based on general knowledge.

Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment. Based on general knowledge.

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Based on general knowledge.

Experience managing calendars, travel arrangements, and executive communications. Based on general knowledge.

Strong problem-solving skills and the ability to work independently with minimal supervision. Based on general knowledge.

Professional demeanor, sound judgment, and a commitment to maintaining confidentiality. Based on general knowledge.

Preferred Qualifications

Experience supporting C-level executives or senior leadership teams. Based on general knowledge.

Familiarity with expense management systems, virtual meeting platforms, and project coordination tools. Based on general knowledge.

Bachelor's degree preferred, but not required depending on experience. Based on general knowledge.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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