Assist in the preparation of monthly and fiscal year financial statements for Doylestown Hospital and Consolidated Doylestown Health System. Perform daily and monthly tasks to ensure timely and accurate close of fiscal period. Prepare monthly closing schedule, planning work accordingly to meet timelines. Monitor checklists to ensure critical functions are completed timely and ensure the Accounting Department meets various deadlines and provides appropriate data as required. Complete quality and 'cross-check' tasks to ensure accuracy of current period actual and budgeted figures as well as comparisons to previous periods. Collect and reconcile financial data; conduct routine variance analysis to ensure accurate recognition of revenue and expenses. Review departmental expenses to ensure precise and relevant reporting of operations, and to ensure appropriate recording of expense accruals and pre-paid expenses. Update report formats to enhance statements or to reflect changes in organizational structure. Evaluate statistical and financial data and present in meaningful format; ensure accurate and pertinent data is provided; review issues and trends with management as needed. Maintain accountability for integrity of financial accounting data and transactions as recorded. 2. Perform routine and specialized accounting duties, record transactions and conduct variance reviews. Complete account reconciliations in a timely manner; prepare and maintain reports as assigned to ensure appropriate documentation and verification of assets and liabilities. Prepare standard and adjusting entries in accordance with the fiscal closing schedule; determine appropriate accruals; initiate, review and record transactions promptly and accurately. Prepare analytical summary, posts transactions, and compete final journal entries as appropriate for specialized items such as net patient revenue, gifts and bequests, investment income, interest rate swap, pension plan, self-insured liabilities and practice subsidies. Adhere to standards for preparation of informative and timely account reconciliations for assets, liabilities and net assets as assigned; ensure accuracy and thoroughness to avoid the need for material corrections. Reconcile deposits on a daily basis; review payments and receipts and complete proper recording of patient revenue, donations, operating and miscellaneous revenue. Complete reports and variance analysis as relevant for assigned areas; promptly bring significant variances, errors or inconsistencies to the attention of management. Monitor Meditech monthly accrual, expense allocation, exception report and interface between entities to ensure accurate current information. Support business operations of General Accounting department, assisting with fiscal processes for Accounts Payable and Payroll activities and projects as needed. Complete reporting as necessary to summarize activities for internal review and in support of external reporting requirements (e.g., tax reporting, surveys). Comply with policies, practices and controls to safeguard assets and ensure integrity of financial transactions and reports. 3. Prepare and compile statements for related entities as assigned (e.g., Doylestown Health Foundation, DH Physicians, Doylestown Hospital Authority). Represent accounting team to hospital departments and related entities. Compile statistical and financial data and prepare statements on the performance and financial position of specific related entities as assigned (e.g., Doylestown Health Foundation, DH Physicians, Doylestown Hospital Authority). Reports include Balance Sheet, Statement of Operations and Changes in Net Assets as well as key indicators. Provide analysis and narrative summary of organization's income, expenditures, and balance sheet position with contrast to previous periods. Prepare routine comparative reports for balance sheet and statement of operations, noting significant changes and variances with respect to previous fiscal periods. Accountable for providing timely, thorough and comprehensive statements to Senior Leadership. Work with directors of hospital departments and assigned entities to support operations and financial transactions; assist with annual budget planning for assigned areas. Work to resolve open issues and make corrections timely. Maintain record of decisions and transactions pertinent to resolution. Prepare necessary materials for each entity for timely completion of financial audit and IRS filing. Ensure timely processing, appropriate control and correct recording of cash receipts for each assigned entity; coordinate deposits and completes daily reconciliation. When necessary, serve as back-up to Director of Financial Accounting for statement preparation and delivery of Hospital and System statements. Reports include Balance Sheet, Statement of Operations and Changes in Net Assets, and Statement of Cash Flows. 4. Support annual financial audit; gather appropriate information for tax reporting (IRS 990) on an annual basis; complete schedules and analysis as assigned for annual budget and other finance projects; construct and maintain meaningful records. Review and update final year-end reconciliations, analytics and worksheets in advance of auditors' on-site review. preparation of schedules for Assist in the completion of audit schedules at the end of each fiscal period, to ensure integrity of financial reporting and as needed for the year- end audits. Gather, file and arrange relevant information in preparation for annual audit to ensure that materials are organized and meaningful for auditor reference. Respond to auditor inquiries timely and thoroughly; collect sample data and documentation as necessary to support substantive testing. Assist with annual budget preparation as needed; prepare assigned schedules; review and address variances to ensure accurate expense planning. Gather appropriate information to assist in preparation of IRS 990 Forms for Doylestown Hospital, Foundation and DH Physicians; compile data for preparation of Schedule H and other related schedules. Organize records supporting transactions and journal entries, so that useful information can be obtained and cross-coverage of duties can be accomplished easily. Adhere to purge schedule as appropriate for keeping records current and tidy. Assist in periodic audits of activities to ensure adherence to corporate compliance program and internal controls. Ensure executed transactions and entries are properly approved and substantiated with relevant back-up documentation consistent with policies and procedures. Respond to special projects and ad-hoc requests to support leadership team. 5. Responsible for developing strong knowledge base in accounting practices, and for maintaining aptitude in various systems applications. Comply with fiscal policies and internal controls to safeguard assets and ensure integrity of financial transactions and reports for related entities. Cognizant of accounting cycles and fiscal processes; aware of the relevance of duties within those cycles; understand the rationale and reason for routine tasks. Strong understanding of generally accepted accounting principles, financial accounting standards, and ability to research and reference requirements for financial reporting. Proficient user of accounting systems and software applications to ensure appropriate utilization of the system (e.g., Meditech Financial Applications, Budgeting software, PC applications such as Microsoft Office, Banking on-line software and reporting). Take active role in operational improvements, system upgrades and enhancements to bring efficiency and improved accuracy. Assist in making applicable dictionary changes and updates to reporting tables as necessary for current reporting. Share records and experience to advance team and improve collective knowledge; prepare written Standard Operating Procedures (SOPs) pertinent to assigned responsibilities; ensure they are accurate and current; assist in maintenance of accounting procedures manual. Conduct testing as needed for upgrades and new applications; adapt reporting methods for adherence to new accounting regulations; work with an awareness of necessary controls. 6. Carry out responsibilities with an adherence to professional standards, a commitment to performance improvement, and an interest in professional growth and development. Use verbal and written communication skills, keeping management informed of issues and important decisions, and providing updates regarding the progress of projects and resolution of open issues. Model a culture of service and maintain professional demeanor to support organization's goals and to promote good associate relations in support of internal customers for payroll, accounts payable and expense reporting. Promote team environment to reach effective solutions; proactively report system operational problems; respond to technical staff as needed. Participate in meetings, upon request; respond to issues in a professional manner; represent the department with integrity; maintain confidentiality with sensitive information. Serve as a resource for associates, management and department directors regarding financial matters; work collaboratively; provide instruction to others as necessary. Take ownership for professional development; seek current knowledge related to accounting practices, healthcare finance and other relevant topics. Respond with flexibility to provide back-up coverage when team members are absent or otherwise unable to complete critical tasks and ensure that accounting department meets relevant fiscal deadlines. Approach problems proactively and responsibly, bringing issues to the attention of appropriate personnel so that corrective action may be taken promptly. Make recommendations for improvements; support development of new programs; respond to special projects and ad-hoc requests to support organization's leadership. Maintain confidentiality with sensitive information; perform other duties as necessary.
Credentials:
Education or Equivalent Experience:
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
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We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 340095
